Nursery Administrator

Tops Day Nurseries; Pennington; On-site; GBP 23,150 - 29,000; Full time

Benefits offered by this job

60% childcare discount

Blue Light Card & Each Person platform

Health & wellbeing support

Generous holiday allowance

Job summary

Tops Lymington Nursery is seeking an Administrator to join our busy team, reporting to the Nursery Manager. You’ll manage child data, process invoices, and coordinate funding and enrolments to maintain high standards of operation.

The role is based at our Lymington setting in Hampshire, offering a supportive environment with opportunities for progression and CPD within the Tops Day Nurseries group.

Qualifications

• Experience in administrative roles, preferably within a childcare setting.
• Proficient in Microsoft Office and strong administration skills.
• Excellent communication skills, both verbal and written.

Responsibilities

• Child Data Management: Maintain accurate records of child and parent information, manage session bookings, monitor occupancy levels, and ensure compliance with regulatory requirements.
• Invoicing: Generate and dispatch invoices promptly, manage deposits and payments, and handle debtors' processes with sensitivity and accuracy.
• Funding Management: Record and process funding applications, including term-time, and stretched funding, liaising with local authorities to ensure timely processing.
• Enquiries & Enrolments: Assist in handling enquiries, manage enrolment processes, and ensure all necessary documentation is completed accurately.
• Documentation & Records: Maintain comprehensive and organised documentation both internally and with external partners.
• Catering & Nursery Milk: Coordinate meal orders, ensuring dietary needs are met, and manage the nursery milk scheme in compliance with government guidelines.

Skills

Administrative experience

MS Office proficiency

Communication skills

Confidential information handling

Team coordination

Education

GCSE or equivalent

Tools

Microsoft Office Suite

Job description

Location: Lymington, Hampshire, United Kingdom Hampshire

Job type: Full Time Permanent

Salary: £12.72 Hour

Contracted Hours: 35 hours per week

Why Join Tops Day Nurseries?

At Tops Day Nurseries, we’ve been shaping futures since 1990. As the UK’s largest employee‑owned childcare group, we know that valuing people is the key to success. When you join us, you become more than an employee you become a co‑owner with a voice, opportunities to grow, and a share in our success.

With over 30 nurseries across the South of England, we provide outstanding early years education and childcare for babies, toddlers, and preschool children. With opportunities for Apprenticeship, Nursery practitioners, Nursery Managers & Casual staff, we are always looking for passionate individuals to join us.

We’re proud to be recognised as a World’s Happiest Workplace 2025 and one of the Top 10 Apprenticeship Employers in the UK (2024).

About The Role

As our Administrator, you will be a pivotal part of our nursery team, working closely and reporting to the Nursery Manager to uphold our high standards of operational excellence.

About The Nursery

Tops Lymington Nursery is a 100-place day nursery and preschool based within the historic All Saints Church in the heart of Lymington, providing Early Education and Care for children aged 3 months to preschool. Our warm, family‑centred setting offers a home‑from‑home environment where children are encouraged to explore, play, and grow through hands‑on learning and independent discovery. Surrounded by the New Forest, children benefit from regular outdoor adventures and Forest School experiences, alongside activities including cooking, yoga, Boogie Mites, football fun, and more. With inspiring indoor and outdoor spaces, we support children to build confidence, curiosity, and independence through meaningful play.

Why You’ll Love Working with Us

At Tops Day Nurseries, we believe in rewarding our team for their hard work and dedication. Here are some of the fantastic benefits you’ll enjoy as part of our family.

• Up to 60% childcare discount at Tops Day Nurseries
• Exclusive discounts & rewards via Blue Light Card and Each Person platform (gyms, cinema, shopping, travel & many more)
• Health & wellbeing support- NHS prescriptions, optical care & dental treatment
• A generous holiday allowance- including your birthday off & a wellbeing day!

As well as many more exciting benefits! You can view the full list on our page or Careers website!

Key Responsibilities

• Child Data Management: Maintain accurate records of child and parent information, manage session bookings, monitor occupancy levels, and ensure compliance with regulatory requirements.
• Invoicing: Generate and dispatch invoices promptly, manage deposits and payments, and handle debtors' processes with sensitivity and accuracy.
• Funding Management: Record and process funding applications, including term‑time, and stretched funding, liaising with local authorities to ensure timely processing.
• Enquiries & Enrolments: Assist in handling enquiries, manage enrolment processes, and ensure all necessary documentation is completed accurately.
• Documentation & Records: Maintain comprehensive and organised documentation both internally and with external partners.
• Catering & Nursery Milk: Coordinate meal orders, ensuring dietary needs are met, and manage the nursery milk scheme in compliance with government guidelines.

About You

Essential Qualities:

• Experience in administrative roles, preferably within a childcare setting.
• Self‑motivated, reliable, and enthusiastic with a strong ability to work effectively under pressure.
• Uphold professionalism with a commitment to handling confidential information sensitively.
• Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and strong administration skills.
• Excellent communication skills, both verbal and written.
• Ability to manage a varied workload, prioritise tasks, and meet deadlines.
• Willingness to engage in Continuous Professional Development (CPD) and adhere to company policies and procedures.

GCSE Grade C or Level 4 or above or equivalent.

Important Safeguarding Information

Because this role involves regulated activity with children, all candidates must:

• Hold (or be willing to obtain) an enhanced DBS check registered on the Update Service. If you don’t yet have one, you’ll need to cover the cost.
• Be eligible to work in regulated roles- not on the Children’s Barred List.
• Successfully complete background and reference checks.

At Tops Day Nurseries, we are an equal opportunities employer, committed to creating an inclusive workplace where everyone feels valued and respected.