NEP UK: Equipment Resource Coordinator

NEP Group, Inc.; Bracknell; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Cycle to Work Scheme

Pension

Training

Employee Assistance Programme

Private Medical Insurance

Eye Care

Hearing Tests

Life Insurance

Income Protection

Uber Discounts

Job summary

NEP UK is seeking an Equipment & Resource Coordinator at our Bracknell HQ. This full-time, hybrid role supports planning, booking and coordination of equipment for world-renowned OBs, ensuring crews and facilities are ready to deliver first-class broadcasts.

You will work with the Equipment & Resources Manager, manage load sheets, invoices and carnet documents, liaise with crew and suppliers, and respond to ad hoc requests while maintaining a calm, organised approach in a fast-paced environment.

Qualifications

• Excellent negotiation skills with financial awareness.
• Strong communication across departments and NEP network.
• Knowledge of engineering terminology and equipment preferred.
• Proficient in MS Office (Teams/Outlook/Forms/Word/Excel).
• Experience with ScheduALL and R2 scheduling software.
• Calm under pressure and adaptable to timelines.
• UK driving licence.

Responsibilities

• Assist planning and booking of NEP equipment for events.
• Raise purchase orders and manage invoices and carnet docs.
• Create load sheets and coordinate equipment for crews.
• Inform base crews on deliveries/collections and schedules.
• Brief operations and engineering crews on allocations.
• Collaborate with crew and suppliers to verify returns.
• Provide ad hoc support to sites and respond to requests.

Skills

Negotiation

Communication

Engineering language knowledge

MS Office

Scheduling software

Calm under pressure

Full UK driving licence

Tools

ScheduALL

R2

Microsoft Excel

Job description

Company Overview

NEP UK, part of the NEP Worldwide Network, is a global leader in outside broadcasting, remote production, and media workflow solutions. Known for delivering high-quality broadcasts for clients like The Grand National, Wimbledon Championships, Premiership Football, Squid Games, and Love Island, NEP UK prides itself on its innovative technology, passionate team, and unwavering commitment to excellence.

NEP UK, part of the NEP Worldwide Network, is a global leader in outside broadcasting, remote production, and media workflow solutions. Known for delivering high-quality broadcasts for clients like The Grand National, Wimbledon Championships, Premiership Football, Squid Games, and Love Island, NEP UK prides itself on its innovative technology, passionate team, and unwavering commitment to excellence. With over 4,000 employees across 65 countries, NEP is dedicated to providing superior service and fostering lasting relationships within the broadcast and live events industry.

The Role

This pivotal position of Equipment & Resource Coordinator is essential in the support of the operations and resource management of NEP UK, to ensure that our facilities and crews are supported, and are in the best position to provide our clients with a first-class service and experience.

The position is integral in the planning, booking and coordination of hired and NEP owned equipment required to deliver world-renowned outside broadcasts.

This is a full-time and permanent position within our Bracknell HQ. Flexible work ethic with a blend of office and hybrid working is on offer in this thriving team. The role of Equipment & Resource Coordinator will suit someone with a good appreciation of engineering equipment and language, who can multi-task, has enviable organisation skills, and is solutions orientated.

Responsibilities

• Support the Equipment & Resources Manager as directed with the planning and booking of NEP UK, NEP Group, and hired equipment for future events, including raising purchase orders. The typical equipment will include Audio, Vision, Cameras, Lenses, VT, and other equipment as maybe necessary on an Outside Broadcast (OB).
• Utilize in-house barcode software (and Excel) to gather equipment information and issue commercial invoices and carnet documents. Work with external freight agents to ensure correct documentation is accurate and in advance of deadlines.
• Allocate equipment and provide load sheets to relevant crew so that they can load and check the trucks in base and on site.
• Ensure base crew have information on the collections and deliveries of equipment, allowing them to organise their day and ensure equipment is available when needed.
• Brief Base Ops team and Engineering crews on allocation of rented and internal resources which will arrive for any given job in the working week.
• Work closely with all crew and suppliers to certify rented equipment is checked and returned on time.
• Follow up after any OB’s any missing or broken items and liaise with technical maintenance to help mitigate any loss. Highlight any equipment shortfalls or pinch points to the Equipment & Resources Manager.
• Utilising your flexible attitude, provide additional support to any site when requested - be prepared for anything and enjoy the fast-paced challenge.
• As we deliver events globally, it may be necessary to take ad hoc calls outside of core office hours regarding equipment failures and/or replacements. In these scenarios work to ensure you are able to respond quickly and efficiently to any requests to help the team.
• Support the Head of Operations as directed with the day-to-day requirement as dictated by our core business, this may include some administration duties.

Skills / Qualifications

• Highly developed negotiation skills with a good financial awareness and ability to understand the marketplace.
• Well-developed communication skills with the willingness to liaise across departments and opposite numbers across the NEP network. Should be able to demonstrate a team player attitude and understand the importance of collaborative working.
• An understanding and knowledge of engineering language and equipment with the motivation to keep up to date with movements in new technology is preferred.
• Must be confident using a computer and Microsoft Office, including Teams, Outlook, Forms, Word and Excel.
• Working knowledge of scheduling software is desirable (ScheduALL and R2).
• Logical thought processes with the skill to interpret the planner and understand the requirements that flow from it.
• Ability to remain calm under pressure and work with changing parameters, timelines and demands - flexible mindset will be helpful for success.
• Full UK driving licence.

Benefits

At NEP UK, you’ll be part of a team that brings the world’s biggest live and broadcast events to life. We pride ourselves on innovation and excellence, and our global team of over 4,000 employees is driven by a shared passion for technology and creativity. Ensuring we have our employees covered at NEP is a top priority:

• Cycle to Work Scheme: Fancy a new pair of wheels and want to reduce your carbon footprint at the same time? Our Cycle to Work scheme offers money-saving on bikes, safety equipment, and other accessories while promoting healthier and environmentally friendly journeys to work.
• Pension: We offer a contributory pension scheme to our employees and encourage everyone to invest in their future through a long-term savings plan with tax relief. Our pension partner also provides access to other saving products such as ISAs and GIAs.
• Training: Our aim is to develop and inspire our future leaders and people of tomorrow. At NEP, we are committed to developing our people and ensuring everyone who works here can build a fantastic career. Unlimited online training is at our fingertips through our training platforms. We provide financial aid and paid time off for job-related qualifications and study that will support you in your career with NEP.
• Employee Assistance Programme (EAP): Free 24/7 access to financial, legal, health, and wellbeing resources and support for employees and their immediate families.
• Private Medical Insurance (PMI): Employees and their families can access world-class healthcare and treatment with medical history disregard coverage plans.
• Eye Care: Employees receive free access to eyesight tests with Specsavers, and contributions towards the cost of prescription glasses.
• Hearing Tests: A dedicated in-house testing unit for all UK employees.
• Life Insurance: Financial security for your loved ones. We provide your next of kin with a lump-sum payment in the event of your death.
• Income Protection: You will receive a percentage of your income (basic salary) in the event of long-term sickness/disability.
• Uber Discounts: We are thrilled to announce that NEP has officially partnered with Uber for Business, bringing you exclusive benefits for both Rides and Eats! It's not just about making our internal processes smoother; it’s about making your day-to-day life easier and more enjoyable. You'll have access to more vehicles, premium support, the opportunity to collect Avios points, and to top it all off, a £20 Uber voucher just for signing up through your work email!