Multi Professional Clinical Education Administrator

London North West Healthcare NHS Trust; Greenhill; On-site; GBP 25,000 - 30,000; Full time

Job summary

A university teaching NHS trust is seeking an Administrative Coordinator to support training and development activities. Responsibilities include managing events, coordinating training programmes, and maintaining booking systems. The ideal candidate will have strong organizational skills and experience in administrative support. This role is crucial in enhancing the training experience for staff and supporting the development of future clinicians.

Qualifications

• Comprehensive administrative support experience.
• Ability to manage events and training logistics.
• Strong organizational and clerical skills.

Responsibilities

• Provide administrative support for training and development activities.
• Coordinate the scheduling and logistics for training programmes.
• Maintain the centralised booking system for training.

Job description

A Vacancy at London North West University Healthcare NHS Trust. The role involves providing comprehensive administrative support to the department in the coordination and delivery of all training and development activities, including Clinical and Essential training programmes and Study days for LNWUH staff. Additionally, the post holder will assist in maintaining the Learning Management System for all aspects of Clinical and Essential Training, administration oversight of the Oliver McGowan Training, including the development of course outlines and prospectuses, managing online bookings, handling course cancellations, monitoring low course uptake, and maintaining training records. The main duties & responsibilities will include:

• Event Management: Oversee learning events, including researching, scheduling, organising, and booking venues. Liaise with learning providers for information and quotations.
• Work Experience and Interns: Manage the placement process for work experience students and interns, resolving delays and coordinating milestones with the line manager and supervisor.
• Training Programmes: Coordinate scheduling and logistics for Clinical, Essential, and Oliver McGowan training programmes. Provide statistical data on attendance and compliance, and liaise with trainers and staff.
• Centralised Booking System: Maintain the centralised booking system for all training aspects, including online booking, cancellations, low uptake, reminder emails, and pre-requisites.
• Clerical Duties: Update and distribute agendas, reports, and documents for meetings, take minutes, and follow up on actions. Liaise with stakeholders.
• Statistical Reporting: Provide statistical data on essential training, professional development, student experience, and placement types. Produce information for regional and national reports.
• Student Placements: Organise student placements for clinical and non-clinical teams, advise on adjustments, and support pastoral planning for new international nurses.
  London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.

Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people. We run major acute services at:

• Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country's top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK.
• St Mark's Hospital: an internationally renowned specialist centre for bowel disease.
• Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice.
• Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.