MOJ OPG - Admin Assistant - Band F

Brook Street; Nottingham; On-site; GBP 12,000 - 15,000; Part time

Job summary

A leading recruitment agency is seeking an Administrative Support Officer in Nottingham to assist an OPG officer who is visually impaired. The role requires excellent attention to detail, strong IT skills, and the ability to work independently. Key tasks include dictating information for Jaws software and managing administrative duties. This temporary position offers an hourly rate of £12.95, with flexible hours.

Qualifications

• Excellent attention to detail and ability to work independently.
• Proficient IT skills, especially with Microsoft Office and accessibility software.
• Excellent communication skills, both written and verbal.

Responsibilities

• Support an OPG officer in administrative tasks for visually impaired.
• Type and dictate information for Jaws software.
• Create documents compatible with Sirius software.

Skills

Attention to detail

Organisational skills

Time management

Proficient IT skills

Communication skills

Experience with accessibility software

Tools

Word

Excel

PowerPoint

Outlook

JAWS

Job description

Key Details

Temporary - till the end of May 2026, with possible extension

Hourly rate - £12.95/hr, paid weekly in arrears

Location - Onsite at Embankment House, Nottingham

Hours of work - 20 hours per week.

Office hours - Mon - Fri, 8.30 to 12.30, 4hrs per day. Start date - ASAP

The role

Working onsite, you will be responsible for supporting an OPG officer in an administrative capacity, who is visually impaired, so you will become their eyes during their decision making.

Main Duties

• Type out/dictate handwritten information/evidence so the Jaws software can read it.
• Transfer bank statement figures onto a spreadsheet in a format the Jaws software can read.
• Create documents that mirror Sirius produced forms (due to the Jaws software not recognising the expanding text boxes on some Sirius forms/documents. This can then be used as an alternative document to record decisions.
• Cut and paste inputs from the alternative documents onto the relevant Sirius documents/forms.
• Publish letters (on Sirius a letter is created in a reading plane, it is then copied over to be published at this point the dimensions of the text need centralising, as if not correctly positioned headers etc can be missed off the letter when sent).
• Spell check letters/forms as the current software cannot do this.
• Check that the software has not missed any relevant information on inbound letters, forms and documents (attachments, handwritten alterations/corrections and Decimal points in figures etc).
• The officer will receive phone calls from Deputies in relation to information that they have requested or instructions that have been sent, you will sometimes have to help them navigate Sirius (open a new Sirius account and bring up the relevant case) as this can take the officer some time due to their software.

Essential Skills

• Excellent attention to detail, organisational and time management skills, able to work independently and be proactive
• Proficient IT skills particularly in the use of Word, Excel, PowerPoint and Outlook. Knowledge of accessibility software e.g. Dragon, Otter AI, Zoomtext and JAWS.
• Excellent communication skills, both written and verbal
• Able to work independently and be proactive, plan and deliver own workload
• Desirable - Experience of working with reasonable adjustments and accessibility barriers. Whilst this role will focus on the needs of people with sight loss, wider experience of working with disabled people is sufficient for this role as the learning is transferable.
• Experience of producing detailed notes which accurately summarise the main points of conversations/meetings, sometimes to tight deadlines.

Candidates applying must be able to pass a clear Standard DBS check and provide proof of Right to Work in the UK, along with 3 years referencing details. Please apply online with your current CV in WORD format.

EEO and Support

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.