Meetings and Events Project Director

Emota; Manchester; On-site; GBP 90,000 - 120,000; Full time

Benefits offered by this job

Volunteer days

Enhanced annual leave (buy/sell)

Company pension

Life and health insurance

Job summary

Emota is seeking a Meetings and Events Project Director in Manchester. You will lead delivery teams, drive high-quality client events, and manage budgets across global projects. The role requires strong leadership, stakeholder management, and a proactive approach to revenue and cost control.

You will travel nationally and internationally while overseeing budgets, planning, and client engagement. Hybrid work with a Manchester office presence is expected and a comprehensive benefits package is

Qualifications

• 7+ years of managing and delivering meetings and events in a corporate/global setting.
• Experience managing event budgets in multiple currencies.
• Event project management and resource management skills.
• Customer-centric approach to event delivery.
• Experience leading and mentoring teams.
• Proficiency in event management software and the Microsoft 365 suite (including Excel).
• Willingness to travel nationally and internationally and manage busy schedules on-site.
• Live within a commutable distance (within 1 hour) of our Manchester office for at least twice a week.

Responsibilities

• Lead the meetings and events delivery teams to ensure quality of delivery and financial health of projects.
• Be operational on high-profile client projects.
• Fulfil the role of Project Lead for the service line for multi disciplined projects.
• Forecast and analyse budgets for assigned accounts.
• Review and analyse financial tools to ensure health of all projects.
• Be a subject matter expert on company financial tools.
• Responsible for the preparation and maintenance of budgets, throughout the lifecycle on designated projects.
• Ensure financial tracking of each event and conduct regular health checks to ensure positive cash flow.
• Identify and report cost avoidance / saving measures.
• Ensure invoicing processes compliance with clients and company.
• Oversee accurate final reconciliation of events within agreed timelines.
• Meet and communicate with clients to maintain relationships.
• Identify new opportunities and leads for business development to share with Client Engagement Director.
• Help present event proposals to clients.
• Plan, attend and complete client planning meetings both F2F and virtual.
• Manage preparation of supportive meeting planning materials for client planning meetings.
• Ensure the client is up to date with all aspects of meeting planning arrangements throughout the programme.
• Collaborate with Director and other team members, maintain client SOPs and train team members.
• Organise, plan, and prioritise staff and resources to meet goals and deadlines.
• Conduct regular 1:1s with team members to ensure support.
• Lead on recruitment of Project Managers and Project Executives and mentor development.
• Motivate and coach direct line reports.
• Be an ambassador for the agency.
• Attend and contribute positively at team meetings and lead calls.
• Collaborate with other departments to achieve client goals.
• Work towards SLAs for all events.
• Understand and promote our mission, vision and values.
• Champion progress to enhance industry knowledge and capabilities.
• Comply with all procedures including Health & Safety and privacy/security protocols.
• Apply knowledge of our range of services and consider environmental sustainability in your approach.

Skills

Project leadership

Client relationship management

Budget management

Team development

Stakeholder communication

Travel readiness

Tools

Microsoft 365 suite

Excel

Event management software

Job description

Job Title: Meetings and Events Project Director

Brand: Emota

Location: Manchester (hybrid, min 2 days a week in office with remaining 3 days able to be worked remotely in UK)

Reporting to: Director of Meetings and Events

Direct reports: Project Managers and Senior Project Managers

A bit about the role …

As a dynamic and strategic-minded Project Director specialising in Meetings and Events, you will help build excellence in delivery for our global projects with our renowned clients.

As a true champion for the highest levels of project management, best practice, and process compliance, you will lead team members to provide first-class solutions.

Working with the Senioe Project Director and Director of Meetings and Events, you will develop positive client relationships using your industry knowledge to develop our market leading capabilities.

This role, which includes national and international travel, will involve client partners, supplier, team and financial management at all stages.

We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.

You will…

Project Management:

• Lead the meetings and events delivery teams to ensure quality of delivery and financial health of associated projects
• Be operational on high-profile client projects
• Fulfil the role of Project Lead for the service line for multi disciplined projects

Budget Management:

• Support the Director of Meetings and Events with forecasting and financial analysis for assigned accounts
• Review and analyse financial tools to ensure health of all projects
• Be a subject matter expert on company financial tools
• Responsible for the preparation and maintenance of budgets, throughout the lifecycle on designated projects
• Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow
• Identify and report cost avoidance / saving measures
• Ensure compliance with company and client invoicing processes
• Oversee accurate final reconciliation of events within agreed timelines

Client Liaison and Account Development:

• Meet and communicate with clients to maintain relationships
• Identify new opportunities and leads for our business development to share with Client Engagement Director
• Help present event proposals to clients
• Plan, attend and complete client planning meetings both F2F and virtual
• Manage preparation of supportive meeting planning materials for client planning meetings
• Ensure the client is up to date with all aspects of meeting planning arrangements throughout the course of the programme
• Collaborate with Director of Meetings and Events and other team members, maintain client SOPs and train team members

Staff Development and Management:

• Organise, plan, and prioritise staff and resources to meet goals and deadlines
• Conduct regular 1:1s with team members to ensure they have the support needed to fulfil their roles
• Lead on recruitment of Project Managers, Project Executives and input to their mentoring and development
• Motivate and coach your direct line reports

General:

• Be an ambassador for the agency
• Attend and contribute positively at team meetings and lead calls
• Collaborate with other departments to ensure the delivery of client goals
• Work towards client and company-driven service level agreements (SLAs) for all events
• Understand, apply, and promote our mission, vision, and values
• Champion progress to enhance our industry knowledge and develop our market leading capabilities
• Comply with all company and client procedures, including those relating to Health & Safety
• Comply with all client and company privacy and security protocols.
• Apply a knowledge of our range of services
• To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach

What do you need to have…

• Previous experience (7+ years) of managing and delivering meetings and events in a corporate setting in global destinations
• Experience managing event budgets from creation through to revisions and reconciliation in multiple currencies
• Event project management and resource management skills
• A customer-centric approach to event delivery
• Previous experience leading line managing and leading teams to success
• Proficiency in a range of event management software, project management tools and Microsoft 365 suite (including Excel and ability to maintain complex spreadsheets)
• A flexibility and desire to travel both nationally and internationally and manage busy event schedules on-site
• Experience working with Pharmaceutical/Healthcare clients
• Live within a commutable distance (within 1 hour) of our Manchester office for a min of twice a week

A bit about us….

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.

Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.