Meeting and Events Manager

AbbVie; Taplow; On-site; GBP 45,000 - 65,000; Full time

Job summary

A global healthcare leader in Taplow is seeking a Meetings & Events Manager to lead a team of coordinators and ensure high-quality event delivery. This role involves managing logistics for internal conferences, vendor negotiations, and adherence to compliance standards. The ideal candidate should have strong leadership skills and experience in event planning. This position offers an opportunity to significantly impact the organization through successful event execution.

Qualifications

• Experience leading and developing teams in the events sector.
• Proven track record in managing logistics for large-scale events.
• Strong negotiation skills with vendors and suppliers.

Responsibilities

• Lead and manage a team of Meetings & Events Coordinators.
• Oversee the logistical execution of internal and external events.
• Ensure compliance with AbbVie policies and industry regulations.
• Manage the annual events calendar in conjunction with Brand Teams.
• Act as the central contact for internal stakeholders regarding events.

Skills

Team leadership

Event planning

Vendor management

Budget management

Compliance adherence

Job description

• Lead, inspire, and develop a team of Meetings & Events Co-ordinators to deliver outstanding, compliant meeting and event experiences aligned with AbbVie's strategic goals and in adherence with AbbVie policies and compliance standards
• As a player-manager the Meeting & Events Manager will be responsible for both the delivery of logistics and vendor management for internal conferences twice yearly as well as manage a team of Meetings & Events Co-Ordinators who support the compliant delivery of AbbVie-organised external meetings and events each year
• Oversee the logistical execution, and continuous improvement of all meeting and event activities, ensuring compliance, strong vendor & budget management, and both internal and external stakeholder satisfaction.
• Plan and manage the annual events calendar in conjunction with Brand Teams; ensuring that compliance guidelines are integrated into all planning and implementation phases and manage the focus of your team's time and resource accordingly
• Act as the central contact for AbbVie stakeholders, offering guidance and direction to ensure all events are delivered to AbbVie's standards and fulfil all compliance requirements.
• This role offers exposure to a diverse array of high-profile internal and external events, providing the opportunity deliver impactful experiences across the organisation, Manage, mentor, and motivate a team of Meetings & Events Co-Ordinators, providing support, training, and guidance to enable their personal and professional growth.
• Oversee the portfolio of AbbVie's educational events, scientific congresses (UK and international), and product meetings, ensuring events are successfully delivered within scope, timeline, and budget.
• Take responsibility for workload management, and setting clear objectives for each team member, ensuring smooth operations and resource utilization.
• Partner with the Internal Events and Corporate Communications team, supporting the coordination, communication, and delivery of internal business events, town halls, and employee engagement activities.
• Ensure compliance with AbbVie Policies, the ABPI Code, the Meetings Approval Process (MAP), contracting, and all vendor management procedures across the team's activities.
• Foster a culture of collaboration, innovation, and best practice sharing within the team and with external vendors and venues.
• Serve as escalation point for complex or sensitive logistical and compliance matters.
• Overseeing the logistics when supporting HCP continuous medical education/support/support for attendance to scientific/educational congresses (registration, travel, accommodation), and ensuring adherence to AbbVie policies, ABPI Code and other and industry regulations.
• Lead supplier negotiations, reviewing service performance, delivering feedback, and driving quality improvement initiatives.
• Analyse outcomes of all events and implement process enhancements across the function.
• Report on team performance, event logistics and planning metrics, and compliance matters to senior management.