Medicines Governance Administrator

NHS; Worthing; On-site; GBP 27,000 - 31,000; Full time

Job summary

A leading healthcare provider in Worthing is seeking a Medicines Governance Administrator to manage safe medication use across hospitals. The post involves providing administrative support, coordinating audits, and performing data analysis. Applicants should have relevant qualifications in secretarial studies and experience in healthcare administration. The role offers a salary range of £27,485 to £30,162 per annum.

Qualifications

• High level of competence in secretarial procedures acquired through training and experience.
• Ability to undertake data analysis and ensure timely report production.
• Experience with secretarial function related software.

Responsibilities

• Coordinate audit activity and present reports as required.
• Provide personal administrative support to team members.
• Identify improvements in reports to maximize efficiency.

Skills

Secretarial skills

Data analysis

Knowledge of Word

Knowledge of Excel

Healthcare administration experience

Education

English O level or GCSE, NVQ3, RSA3 or equivalent

Job description

Medicines Governance Administrator

The closing date is 02 December 2025

We are seeking to appoint an administrator to support the Medicines Governance team in their role to manage the safe and effective use of medicines within our hospitals and deliver a high quality and timely service. The post holder will provide comprehensive, high quality administrative/secretarial support and assist with the extensive data collection and analysis required as part of the medicines governance agenda.

There is an option that the base site could be open to the applicants preference.

Medicines governance impacts every speciality within our hospitals and is centered around the patient receiving safe and effective medicines.

Main duties of the job

• The post holder will be expected to provide active input and assist with the co-ordination of audit activity and presentation of audit reports, according to the needs of the Service.
• Arrange meetings, issue agendas, take minutes, type and distribute minutes and reports for the PGD group and Medicines Safety group and others as required
• Collate and distribute published circulars and correspondence e.g. MHRA alerts and recalls
• Able to extract data from relevant systems such as DATIX and Tendable (after training).
• Participate in the review and writing of reports, including creation of graphs and simple data analysis.

About us

About our Trust

Candidate Information Pack

At UHSussex we're proud to be at the heart of the NHS. As one of the UK's largest acute trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Our hard-working, talented and dedicated people work together towards a common goal - to deliverExcellent Care Everywherefor our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.

At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

Job responsibilities

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

• To develop andmaintain a high level of competence relating to the secretarial skills required to fulfil the role
• To undertake data analysis and ensure that reports are accurately produced and issued in a timely fashion.
• To identify scope for improvements in reports and presentations to maximise efficient time management for the team
• Provide personal administrative support to the Principal Pharmacist, Medicines Safety, Quality and Governance and other team members as needed, including responding to email or diary management as required.

Person Specification

Experience, qualifications and skills

• English "O" level or GCSE, NVQ3, RSA3 or equivalent qualifications in Secretarial related subjects.
• Demonstrable knowledge of secretarial procedures at a high level of competence acquired through both training and experience.
• Knowledge of secretarial function related software programmes, in particular "Word" and Excel.
• Experience in providing healthcare administration

Equality, diversity & Inclusion

• Evidence of having championed diversity in previous roles (as appropriate to role)
• Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

£27,485 to £30,162 a yearper annum pro rata