Medical Workforce Recruitment Administrator

Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust; Wigan; On-site; GBP 24,000 - 27,000; Part time

Job summary

A healthcare provider in the UK is seeking a part-time Medical Workforce Recruitment Administrator to manage the recruitment process for temporary medical staff. The ideal candidate should have experience with the TRAC system, strong organizational skills, and a background in medical recruitment. This role offers flexibility in working hours and a salary range of £24,937 to £26,598 pro rata.

Qualifications

• Knowledge of TRAC and employment law.
• Experience in Medical Workforce.
• Ability to handle confidential information.

Responsibilities

• Oversee the end-to-end recruitment process.
• Handle all pre-employment and ID checks.
• Ensure KPI requirements are met.

Skills

Ability to build positive relationships

Effective communication skills

Organizational skills

Proficient in Microsoft Office

Analytical skills

Self-motivated

Education

GCSE in Maths and English at grade C or above

Customer care or business administration NVQ level 3

Tools

TRAC Recruitment Management system

TempRE system

Microsoft Excel

Job description

Overview

Go back Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust

Medical Workforce Recruitment Administrator

The closing date is 10 November 2025

To work in partnership with the Medical Workforce Team colleagues to provide a pro-active, solution focussed and high-quality Recruitment Service for the temporary staffing Medical bank.

To provide an effective and efficient comprehensive specialist recruitment for the medical bank with internal and external recruitment with an aim to grow the bank and to drive down agency cost.

To work closely with the Divisional rota coordinators and Medical Workforce Team for a streamlined process to onboard internal doctors an effective and efficient medical bank onboarding service to maximise internal bank uptake for locum shifts.

This post is advertised as a part time post of 22.5 hours per week, these days can be negotiable.

The role would benefit someone who has previous experience of working on the TRAC recruitment system and a basic knowledge of medical recruitment.

Please note that this vacancy may close early if a sufficient number of applications are received. We encourage interested candidates to apply promptly to avoid disappointment.

Main duties of the job

• The post holder will oversee the end-to-end recruitment process for all the bank recruitment.
• Administration of the entire recruitment process using the TRAC Recruitment Management system, for all temporary medical bank staff.
• To ensure all pre-employment and ID checks for bank medical staff are completed in a timely fashion, in line with Trust policy and to ensure all medical staff are appropriately cleared to commence work.
• Work in accordance with NHS Employment Check Standards, Recruitment & Selection Policy and Standard Operating Procedures and best practice requirements.
• Ensure that Recruitment KPI's are met, producing reports and liaising with Recruiting Managers as appropriate.
• Apply thorough attention to detail to ensure that all documentation relating to Recruitment policies and procedures including that which is produced by the team is accurate and of a high quality and recorded and retained on TRAC.
• To administer the onboarding and removing of internal doctors to the bank
• Work closely with Medical Recruitment agencies to identify cost effective recruitment to hard to fill medical posts
• To be a super user on the bank and agency medical temporary staffing system TempRE
• To undertake recruitment activity as required by the needs of the service.

About us

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement and living our values.

People at the Heart

Listen and Involve

Kind and Respectful

ONE Team

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs.

At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.

COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information available by contacting [e-mail] where you can also ask about how to access vaccinations.

Job responsibilities

The post holder will oversee the end-to-end recruitment process for all the bank recruitment.

• Administration of the entire recruitment process using the TRAC Recruitment Management system, for all temporary medical bank staff.
• To ensure all pre-employment and ID checks for bank medical staff are completed in a timely fashion, in line with Trust policy and to ensure all medical staff are appropriately cleared to commence work.
• Work in accordance with NHS Employment Check Standards, Recruitment & Selection Policy and Standard Operating Procedures and best practice requirements.
• Ensure that Recruitment KPIs are met, producing reports and liaising with Recruiting Managers as appropriate.
• Apply thorough attention to detail to ensure that all documentation relating to Recruitment policies and procedures including that which is produced by the team is accurate and of a high quality and recorded and retained on TRAC.
• To administer the onboarding and removing of internal doctors to the bank
• Work closely with Medical Recruitment agencies to identify cost effective recruitment to hard to fill medical posts
• To be a super user on the bank and agency medical temporary staffing system TempRE
• To undertake recruitment activity as required by the needs of the service.

Person Specification

Qualifications

• Educated to GCSE level in Maths and English at grade C or above or equivalent
• Customer care or business administration NVQ level 3

Experience

• Knowledge of TRAC
• Experience of Medical Workforce
• Knowledge of Tempre system

Skills

• Able to build positive relationships with managers and colleagues
• Effective communication and interpersonal skills with the ability to meet deadlines in co-operation with others as part of a team
• Experience in managing multiple tasks and prioritising workload to match management objectives
• Fully conversant on Microsoft office software
• Excel spreadsheet knowledge
• Good team player with a proactive approach
• Excellent organisational skills
• Good analytical skills
• Self-motivated

Knowledge

• Up to date knowledge of recruitment - employment law and requirements for pre-employment screening including immigration, references and DBS
• Knowledge of a medical locum bank system
• Knowledge of medical recruitment and junior doctor rotational processes

Additional

• Ability to travel between Trust sites
• Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary,and without hesitation.
• Be able to maintain confidentiality

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust

£24,937 to £26,598 a year, pro rata