Medical Workforce Planning & Deployment Coordinator

Calderdale & Huddersfield NHS Foundation Trust; Huddersfield; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare organization in Huddersfield seeks a key team member to facilitate service delivery through effective administration of Medical E-Rostering systems. Responsibilities include managing rota services, training system users, and ensuring data accuracy. This role requires proactive engagement with various departments to support the health service's efficiency and effectiveness. Committed to equal opportunities, this organization welcomes applicants from all backgrounds.

Responsibilities

• Be an expert user of the Workforce Deployment systems.
• Work with managers to deliver the implementation process including data gathering and roster creation.
• Provide training for managers and system users.
• Maintain data accuracy within the systems.
• Lead the management and delivery of an efficient rota service.
• Prepare and distribute weekly rotas.
• Ensure appropriate governance for efficiency.
• Embed governance processes regarding Bank & external Agency workers.

Job description

Overview

A Vacancy at Calderdale and Huddersfield NHS Foundation Trust.

We have 1 Permanent role and 1 Fixed Term Contract - 6 months

The NHS has embarked upon an ambitious modernisation programme with a key objective to improve its service to patients. This programme is underpinned by Information Technology and the delivery of electronic workforce deployment systems (E Job Planning/E-Rostering) for capturing how we deploy our medical workforce. The Trust’s commitment to workforce productivity and efficiency includes the implementation of several interim and long-term IM&T solutions. It is necessary to introduce new, or expand existing, IM&T solutions/systems into complex clinical environments which often span multiple organisational boundaries within the Trust.

The post holder will be a key member of the team, facilitating delivery of the service by supporting all associated administration processes for Medical E-Rostering, including E-Job planning support, and Rota Co-Ordination.

Responsibilities

1. Service Delivery – Medical Workforce Deployment Systems (E-Job Planning & E-Rostering)
2. Service Delivery - Rota Management
3. Service Delivery – Medical Bank & Agency

Please see job description for break down of the main duties for each of the above.

Equal Opportunities & Values

Calderdale and Huddersfield NHS Foundation Trust (CHFT) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics.

We are committed to recruiting to our values. Leading One culture of care underpins our Four Pillars by creating an environment, tone and behaviours across all parts of the Trust that are fundamentally rooted in compassionate care.

We received our Silver Award from the Defence Employer Recognition Scheme which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we provided its statement of intent to support all Defence personnel and we welcome application to work for us.

Responsibilities (detailed)

• Be an expert user of the Workforce Deployment systems, ensuring a good level of understanding and accuracy to actively promote E- Job Planning and E-Rostering throughout the Trust.
• Work with managers and staff across the Trust to deliver end to end implementation process including gathering data, department set-up, roster creation and approval, analysis and sign off.
• Provide regular and ad hoc training for managers and system users on a one to one or group basis.
• Provide system administration ensuring accurate maintenance of data within the systems, allocation of appropriate user responsibilities and troubleshooting of issues / errors.
• The post holder will proactively take a lead role in the management and delivery of an efficient rota service for the relevant specialities.
• The post holder will be responsible for the preparation and distribution of weekly rotas, ensuring that all sessions are covered by the relevant grade where possible, identifying, and escalating gaps in the rotas and relocating sessions/colleagues where necessary. Any amendments after distribution to be advised to all relevant parties in whichever format is used (email/rostering system).
• The post holder will work with the relevant operational team to ensure appropriate governance in place to achieve efficiency and effectiveness in all aspects of the functions of the role and ensure that the service responds to the needs of the wards and departments and relates to the functions impact on patient services.
• The post holder will embed governance processes into practice regarding internal Bank & external Agency workers and provide support and advice where required.

Please see the job description for full role requirements.

This advert closes on Sunday 2 Nov 2025