Medical Staffing/Recruiting Manager

NHS University Hospitals of Liverpool Group; Liverpool; On-site; GBP 31,000 - 38,000; Part time

Job summary

A regional healthcare provider in Liverpool is looking for an experienced Medical Staffing/Recruitment Manager for the Ophthalmology Division. This part-time role is responsible for managing medical staff cover, ensuring compliance with working hours, and supporting recruitment processes. Ideal candidates will have experience in medical staffing and leadership within healthcare settings. The role offers a competitive salary and the opportunity to work in a dynamic healthcare environment.

Qualifications

• Experience and knowledge of Junior Doctors working hours.
• Leadership & management of staff.
• Experience of Medical Staffing/Recruitment.
• Previous experience in a health provision organisation.

Responsibilities

• Provide 24/7 medical staff cover for the department.
• Manage sickness for medical staff and conduct back-to-work interviews.
• Prepare, plan, and distribute medical rotas.
• Liaise with Temporary Staffing for locum cover.
• Oversee induction arrangements for new medical staff.

Skills

Excellent communication skills

Ability to analyse information

Teamwork

Multi-tasking under pressure

Communication with all levels

Planning departmental changes

Education

Degree / Equivalent

Job description

Band 5

Main area: Ophthalmology

Grade: Band 5

Contract: Permanent

Hours: Part time - 18.75 hours per week

Job ref: 287-OPHT-57-25

Department name: LUH - 1 General Staffing (AFC posts)

Site: Aintree Hospital Elective Care Centre 2nd Floor

Town: Liverpool

Salary: £31,049 - £37,796 per annum pro rata

Salary period: Yearly

Closing: 11/11/2025 23:59

Job Overview

An exciting opportunity has arisen for an experienced Medical Staffing/Recruitment Manager to join St Paul's Ophthalmology Division at Liverpool University Hospitals NHS Foundation Trust. The role will be based at the Royal Liverpool University Hospital site with requirements to work at Aintree University Hospital as required.

This post is open to employees of the five LAASP organisations. As part of your application, you will be asked to confirm that you are a current employee of The Clatterbridge Centre, Liverpool Heart and Chest Hospital, Liverpool University Hospitals, Liverpool Women's Hospital or The Walton Centre.

Main Duties of the Job

• Responsible for 24 hours medical staff cover for St Paul's Ophthalmology Division and out of hours.
• Cover for related disciplines participating in the Ophthalmology Rota - in line with the New Deal and European Working Time Directives for Junior Doctors Hours, including booking of locums and organising authorisation of payments for same.
• Management of the monitoring of all Junior Doctors Hours to ensure compliance with the New Deal and European Working Time Directive and completion of monthly reports for Human Resources/Medical Staffing Departments.
• Management of sickness for all medical staff including back‑to‑work interview.
• Responsible for the preparation, planning, production and distribution of medical rotas.
• Oversee the booking of leave.
• Maintain personal files.

Working for our Organisation

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital. It is one of the largest employers in the region, providing a wide range of general and specialised services across the North West.

Detailed Job Description And Main Responsibilities

• Liaise with Temporary Staffing to ensure appropriate locum cover is available for any absences.
• Check CVs of agency locums and seek Consultant approval prior to confirming bookings.
• Notify related disciplines of any sickness absence of their staff and whether locum cover was required.
• Ensure arrangements are in place to coordinate consultant, middle grade and junior medical staff study leave and teaching sessions and provide locum cover for sickness absence when required.
• Responsible for administration and coordination of all aspects of induction; arrange for completion of local induction and provide checklists for short‑term locums.
• Produce Information Packs for all junior doctors rotating into the Directorate six weeks before arrival at the department.
• Review working arrangements for STRs, CT1/2/F2s, with a view to New Deal and European Working Time Directives compliance.
• Ensure arrangements are correctly set in place for all juniors to be monitored, ensure they complete monitoring forms daily, chase them up, and forward them to the Compliance Manager (Medical Education) within the required time limit.
• Implement policies within medical staffing.

Finance

• Strategically and operationally manage locums effectively and economically, authorising all locum timesheets and payments.
• Provide the accountant with up‑to‑date information on a monthly basis regarding the use of locum cover, additional duty hours worked, completion of bank staffing payment sheets and ACAS forms for LUHFT staff and Lead Employer staff, matching costs up to panel forms submitted so that no inappropriate charges are made against the Directorate.
• Signatory for medical staffing budget, including Associate Specialist/STR/CT/F2 locum doctors.

Recruitment

• Update job descriptions and timetables for junior medical staff as necessary.
• In partnership with the Clinical Director produce job descriptions for new Consultant, Staff Grade and Clinical Fellows posts, complete vacancy control forms and change notices, arrange for posts to be advertised and liaise with HR for interview arrangements in the role of Recruiting Manager.
• Arrange and manage observer appointments for students as required and provide information packs; arrange accommodation if needed; coordinate medical screening with HR and Occupational Health and insurance with Volunteers Department.
• Arrange and manage honorary contracts for junior doctors, consultants and other medical staff as required, including accommodation booking for overseas doctors.
• Support the implementation of all medical staffing issues and communicate across all levels of grades internally and with external stakeholders daily.

Person Specification

Knowledge (Essential criteria)

• Awareness of current issues in the NHS relevant to recruiting doctors.
• Knowledge of HR policies and procedures.

Experience (Essential criteria)

• Experience and knowledge of Junior Doctors working hours.
• Medical staffing.
• Leadership & management of staff.
• Previous experience in a health provision organisation.
• Management of rotas.
• Administration relating to junior doctors.
• Hours compliance.
• Experience of effective people management.
• Experience of Medical Staffing/Recruitment.
• Experience of budgetary management.

Skills (Essential criteria)

• Excellent communication skills.
• Able to analyse information and appraise options.
• Ability to work as a team member.
• Able to multi‑task and function to a high standard when under pressure.
• Able to communicate well and liaise with people at all levels.
• Able to plan and formulate changes impacting across the department.

Other (Essential criteria)

• Current employee of a LAASP organisation.

Qualifications (Essential criteria)

• Degree / Equivalent.

Additional Information

Note: Under current Home Office Immigration Rules we are unable to offer right‑to‑work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria.

Only those applicants who demonstrate how they meet our person specification will be shortlisted for interview.

We reserve the right to close any vacancies from further applications when we have received a minimum number of applications from which to make a shortlist.

The Trust is committed to promoting a healthy work‑life balance, fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible arrangements from day one of employment.

The Trust promotes equality and diversity, values the contribution of individual talent, skills, knowledge and experience, and aims for a workforce demography representative of the local community. We encourage applicants from under‑represented groups.

Trust policy requires that the cost of submitting & processing the successful applicant’s DBS application be recovered via salary deduction following start in post. Standard and enhanced disclosure charges will be deducted in monthly instalments up to three months. Bank posts require upfront payment. Updated DBS fees apply from 2nd December.

From April 2017, Skilled visa applicants and their adult dependants are required to provide a criminal record certificate from each country lived in consecutively for 12 months or more in the past ten years.

Applicants requiring sponsorship can assess their likelihood via the gov.uk Check UK Visa website.

All staff must adhere to the organisation’s safeguarding children and adults policy and local safeguarding procedures. Mandatory safeguarding training is required.

The organisation supports staff experiencing domestic abuse and sexual violence through the Merseyside Domestic Abuse Workplace Scheme.

Contact the Recruitment Services line at 0151 706 4666 if you need adjustments to the recruitment process.

New NHS entrants will commence on the first pay point of the relevant band.

The postholder will have access to vulnerable people in the normal course of duties and is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020, requiring a disclosure to the Disclosure and Barring Service.