Medical Staffing/Recruiting Manager

Liverpool University Hospitals NHS Foundation Trust; Liverpool; On-site; GBP 35,000 - 45,000; Full time

Job summary

A major healthcare provider in Liverpool is seeking an experienced medical staffing coordinator to manage junior doctors' rotas, facilitate locum cover, and ensure compliance with NHS staffing policies. The ideal candidate will have strong leadership abilities, budget management experience, and a thorough understanding of HR policies in the healthcare sector. This role demands effective communication and the ability to work under pressure.

Qualifications

• Awareness of current NHS issues relevant to recruiting doctors.
• Experience in a health provision organization.
• Ability to work under pressure and multi-task.

Responsibilities

• Manage medical rotas and oversee locum bookings.
• Coordinate induction for junior doctors.
• Support in HR-related issues for medical staffing.

Skills

Communication skills

People management

Leadership

Budgetary management

HR policies knowledge

Multi-tasking

Education

Degree or equivalent

Job description

Responsibilities

Responsible for 24 hours medical staff cover St Paul's Ophthalmology Division and out of hours. Cover for related disciplines participating in the Ophthalmology Rota - in line with the New Deal and European Working Time Directives for Junior Doctors Hours, including booking of locums and organising authorisation of payments for same. Management of the monitoring of all Junior Doctors Hours to ensure compliance to the New Deal and European Working Time Directive's and completion of monthly reports for Human Resources/Medical Staffing Departments. Management of sickness for all medical staff including back to work interview Responsible for the preparation, planning production and distribution of medical rotas Oversee the booking of leave Maintain personal files, Liaise with Temporary Staffing, to ensure appropriate locum cover is available for any absences. Check CV's of agency locums and seek Consultant approval, prior to confirming bookings. Notify related disciplines of any sickness absence of their staff and whether locum cover was required. Ensure arrangements in place to coordinate consultant, middle grade and junior medical staff study leave and teaching sessions and ensure locum cover in place for sickness absence when required. Responsible for administration and coordination of all aspects of induction. Arrange for completion of local induction. Checklists for short term locums. Production of Information Packs for all junior doctors rotating into the Directorate six weeks before arrival at the department. Review working arrangements for STR's, CT1/2/F2s, with a view to New Deal and European Working Time Directives compliance. Ensure arrangements are set correctly in place for all our juniors to be monitored, ensure they complete the monitoring forms on a daily basis and chase them up and ensure they are forwarded to our Compliance Manager (Medical Education) within the time limit that they were originally given. Polices : Responsible for implementing policies within medical staffing Finance Strategically and operationally manage locums effectively and economically and authorise all locum time sheets and payments. Provide Accountant with up to date information on a monthly basis regarding the use of locum cover, additional duty hours worked, completing bank staffing payment sheets and ACAS form for LUHFT staff and Lead Employer staff, matching costs up to panel forms that have been submitted so that no inappropriate charges are made against the Directorate. Signatory for medical staffing budget including Associate Specialist/STR/CT/F2 locum doctors. Recruitment As necessary update Job Descriptions and timetables for junior medical staff. In partnership with Clinical Director and Clinical Director (St Paul's Division), produce Job Descriptions for new Consultant/Staff Grade/Clinical Fellows posts. Completing Vacancy Control Forms/Change Notices arrange for posts to be advertised and liaise with HR Department for interview arrangements in role of Recruiting Manager Arrange and manage Observer appointments for students as required and provide information packs for same. Arrange accommodation, if required. HR and Occupational Health Department (to arrange medical screening) and Volunteers Department (to arrange insurance). Responsible to arrange and manage \"Honorary Contracts\" for junior doctors, consultants and other medical staff as required including accommodation booking for overseas doctors. To support in the implementation of all medical staffing issues. To communicate across all levels of grades both internally and with external stakeholders on a daily basis.

Qualifications

• Awareness of current issues in the NHS relevant to recruiting doctors
• Knowledge of HR policies and procedures, Experience and knowledge of Junior Doctors working hours
• Medical staffing
• Leadership & management of staff
• Previous experience in a health provision organisation
• Management of rotas
• Administration relating to junior doctors
• Hours compliance
• Experience of effective people management
• Experience of Medical Staffing/Recruitment
• Experience of budgetary management, Excellent communication skills.
• Able to analyse information and appraise options.
• Ability to work as a team member
• Able to multi-task and continue to function to a high standard when under pressure
• Able to communicate well and liaise with people at all levels.
• Able to plan and formulate changes impacting across the department, Current employee of a LAASP organisation, Degree/Equivalent