Medical Staffing/Recruiting Manager

NHS; Liverpool; On-site; GBP 31,000 - 38,000; Part time

Job summary

A leading healthcare provider in Liverpool is seeking an experienced Medical Staffing/Recruitment Manager. The role involves managing rotas, liaising with staffing agencies, and ensuring compliance with medical staffing regulations. Ideal candidates will have NHS experience, strong leadership skills, and a relevant degree. This is a part-time, permanent contract offering competitive salary.

Qualifications

• Experience and knowledge of Junior Doctors working hours.
• Medical staffing experience.
• Leadership & management of staff.
• Previous experience in a health provision organisation.
• Budgetary management experience.

Responsibilities

• Responsible for 24 hours medical staff cover.
• Manage JS hours compliance and reporting.
• Liaise with Temporary Staffing for locum cover.
• Administer induction for junior doctors.
• Manage recruitment updating job descriptions and conducting interviews.

Skills

Excellent communication skills.

Ability to analyse information and appraise options.

Teamwork skills.

Multi-tasking in high-pressure situations.

Effective liaison across all levels.

Planning and implementing departmental changes.

Education

Degree/Equivalent

Job description

Job Summary

An exciting opportunity has arisen for an experienced Medical Staffing/Recruitment Manager to join St Paul's Ophthalmology Division at Liverpool University Hospitals NHS Foundation Trust. The role will be based at the Royal Liverpool University Hospital site with requirements to work at Aintree University Hospital as required.

This post is open to employees of the five LAASP organisations. As part of your application, you will be asked to confirm that you are a current employee of The Clatterbridge Centre, Liverpool Heart and Chest Hospital, Liverpool University Hospitals, Liverpool Women's Hospital or, The Walton Centre

Main Duties

Responsible for 24 hours medical staff cover St Paul's Ophthalmology Division and out of hours.

Cover for related disciplines participating in the Ophthalmology Rota -- in line with the New Dealand European Working Time Directives for Junior Doctors Hours, including booking of locums and organising authorisation of payments for same.

Management of the monitoring of all Junior Doctors Hours to ensure compliance to the NewDeal and European Working Time Directive's and completion of monthly reports for HumanResources/Medical Staffing Departments.

Management of sickness for all medical staff including back to work interview.

Responsible for the preparation, planning production and distribution of medical rotas.

Oversee the booking of leave.

Maintain personal files.

About Us

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

For roles at Liverpool Women's, visit their careers page.

Details

Date posted: 05 November 2025

Pay scheme: Agenda for change

Band: Band 5

Salary: £31,049 to £37,796 a year per annum pro rata

Contract: Permanent

Working pattern: Part-time

Reference number: 287-OPHT-57-25

Job Locations

Aintree Hospital Elective Care Centre 2nd Floor, L9 7AL, Liverpool

Responsibilities

Liaise with Temporary Staffing, to ensure appropriate locum cover is available for any absences.

Check CVs of agency locums and seek Consultant approval, prior to confirming bookings. Notify related disciplines of any sickness absence of their staff and whether locum cover was required.

Ensure arrangements in place to coordinate consultant, middle grade and junior medical staff study leave and teaching sessions and ensure locum cover in place for sickness absence when required.

Responsible for administration and coordination of all aspects of induction. Arrange for completion of local induction. Checklists for short term locums.

Production of Information Packs for all junior doctors rotating into the Directorate six weeks before arrival at the department.

Review working arrangements for STR's, CT1/2/F2s, with a view to New Deal and European Working Time Directives compliance.

Ensure arrangements are set correctly in place for all our juniors to be monitored; ensure they complete the monitoring forms on a daily basis and chase them up and ensure they are forwarded to our Compliance Manager (Medical Education) within the time limit that they were originally given.

Responsibilities: Implementing policies within medical staffing.

Finance: Strategically and operationally manage locums effectively and economically and authorise all locum time sheets and payments. Provide Accountant with up to date information on a monthly basis regarding the use of locum cover, additional duty hours worked, completing bank staffing payment sheets and ACAS form for LUHFT staff and Lead Employer staff, matching costs up to panel forms that have been submitted so that no inappropriate charges are made against the Directorate.

Signatory for medical staffing budget including Associate Specialist/STR/CT/F2 locum doctors.

Recruitment: As necessary update Job Descriptions and timetables for junior medical staff.

In partnership with Clinical Director and Clinical Director (St Pauls Division), produce Job Descriptions for new Consultant/Staff Grade/Clinical Fellows posts. Completing Vacancy Control.

Forms/Change Notices: arrange for posts to be advertised and liaise with HR Department for interview arrangements in role of Recruiting Manager.

Arrange and manage Observer appointments for students as required and provide information packs for same. Arrange accommodation, if required. HR and Occupational Health Department (to arrange medical screening) and Volunteers Department (to arrange insurance).

Responsible to arrange and manage "Honorary Contracts" for junior doctors, consultants and other medical staff as required including accommodation booking for overseas doctors.

To support in the implementation of all medical staffing issues. To communicate across all levels of grades both internally and with external stakeholders on a daily basis.

Person Specification

• Knowledge Essential
  • Awareness of current issues in the NHS relevant to recruiting doctors
  • Knowledge of HR policies and procedures
• Experience Essential
  • Experience and knowledge of Junior Doctors working hours
  • Medical staffing
  • Leadership & management of staff
  • Previous experience in a health provision organisation
  • Management of rotas
  • Administration relating to junior doctors
  • Hours compliance
  • Experience of effective people management
  • Experience of Medical Staffing/Recruitment
  • Experience of budgetary management
• Skills Essential
  • Excellent communication skills.
  • Able to analyse information and appraise options.
  • Ability to work as a team member
  • Able to multi-task and continue to function to a high standard when under pressure
  • Able to communicate well and liaise with people at all levels.
  • Able to plan and formulate changes impacting across the department
• Other Essential
  • Current employee of a LAASP organisation
• Qualifications Essential
  • Degree/Equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer Details

Employer name: Liverpool University Hospitals NHS Foundation Trust

Address: Aintree Hospital Elective Care Centre 2nd Floor, Liverpool, L9 7AL

Employer's website: https://www.liverpoolft.nhs.uk/