Medical Staffing Coordinator

Kingston and Richmond NHS Foundation Trust; Kingston upon Thames; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading healthcare organization in Kingston upon Thames is seeking a Medical Staffing Coordinator to lead the management of clinical staffing rotas. The ideal candidate will demonstrate attention to detail and strong prioritisation skills, with previous experience in rota coordination being highly desirable. This role offers an opportunity to work within a supportive environment committed to staff development and wellbeing.

Benefits

On-site staff nursery

Wellbeing practitioners

Employee assistance programme

Qualifications

• High degree of attention to detail and ability to prioritise workload to meet tight timescales.
• Experience with rota coordination, work within a workforce department, or work with medical staff and doctors is strongly desirable.

Responsibilities

• Create and proactively manage the medical on-call rota and departmental rotas.
• Coordinate with key stakeholders to support cost-efficient medical rotas.
• Ensure appropriate internal locum cover and reduce reliance on medical agency usage.
• Be the point of contact for all Resident Doctor rota issues.
• Record and follow up on absences and requests for leave.
• Maintain weekly Resident Doctors rotas for the Medicine department.

Skills

Attention to detail

Prioritisation skills

Rota coordination experience

Job description

Overview

An exciting opportunity has become available at Kingston Hospital for a Medical Staffing Coordinator who will be responsible for leading in the management of Medicine clinical staffing rotas. Candidates will need to demonstrate a high degree of attention to detail and have the ability to prioritise their workload in order to meet tight timescales. Previous experience with rota coordination, working within a workforce department or working with medical staff and doctors is strongly desirable.

Responsibilities

• Create and proactively manage the medical on-call rota and medical departmental rotas.
• Coordinate with key stakeholders and understand the demands and complexities of each service to support cost-efficient medical rotas.
• Ensure appropriate internal locum cover and reduce reliance on external medical agency usage, avoiding unnecessary expenditure.
• Be the point of contact for all Resident Doctor rota issues within the Medicine department at Kingston Hospital.
• Record and follow up on absences and requests for leave to identify cover arrangements for rota gaps.
• Ensure proactive and accurate processing and documentation to request temporary cover for sickness leave, additional cover, and permanent recruitment planning and vacancy forms.
• Maintain weekly Resident Doctors rotas for the Medicine department and ensure adequate cover for outpatient clinics, inpatients, and acute on-call shifts.

Qualifications

• High degree of attention to detail and ability to prioritise workload to meet tight timescales.
• Experience with rota coordination, work within a workforce department, or work with medical staff and doctors is strongly desirable.

Development and staff wellbeing

Your growth and personal happiness matters to us. After all, we can’t expect the best from you if we don’t invest in your development and nurture your wellbeing. From the moment you join us, we’re committed to fostering your professional and personal development within a supportive, empowering environment. Whether you’re just starting your career or looking to advance further, we provide you with the tools and opportunities you need to succeed. We actively support colleagues to take part in research, quality improvement and innovation, whatever their role or level in the organisation.

To support your wellbeing, we offer an extensive range of resources, including an on-site staff nursery at Kingston Hospital, wellbeing practitioners, regular wellbeing classes, dedicated staff physiotherapist, comprehensive occupational health services, 24/7 employee assistance programme, and a range of other support and activities.

We also take every opportunity to thank and recognise the work our teams do, through weekly ‘shoutouts’ and patient feedback, monthly and annual awards.

Wherever you work across our organisation

We look forward to welcoming you.

Contacts

For further details / informal visits contact: Name: Matt Eardley
Job title: Deputy General Manager
Email address: [e-mail]
Telephone number: 07353 099137