Medical Staffing Assistant | Liverpool University Hospitals NHS Foundation Trust

Liverpool University Hospitals NHS Foundation Trust; Liverpool; On-site; GBP 20,000 - 25,000; Full time

Job summary

A health service provider in Liverpool is seeking a Medical Staffing Assistant to support the Medical Staffing Manager. Responsibilities include coordinating medical staff rotas, assisting with recruitment processes, and organizing inductions for new staff. This role requires strong organizational skills and a commitment to maintaining high standards of care in a busy healthcare environment.

Responsibilities

• Assist the Medical Staffing Manager with the smooth running of the Division of Surgery Medical Staffing Department.
• Coordinate a range of medical staff rotas for the Surgical Division.
• Support clinical directors and clinician business unit manager with leave coordination.
• Work with Nurse Bank to coordinate locum cover.
• Undertake all administrative duties in the recruitment of medical staff.
• Coordinate information packs for incoming medical staff and organise inductions.
• Provide administrative support for audit for the Head & Neck Clinical Business Unit.
• Maintain personnel files for all medical staff.
• Administer a range of medical staffing courses and training.

Job description

About the Trust

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital and Royal Liverpool University Hospital. It is part of the NHS University Hospitals of Liverpool Group, formed with Liverpool Women’s NHS Foundation Trust to improve the care we provide our patients.

Job Title

Medical Staffing Assistant

Managerially accountable to

Clinician Business Unit Manager

Professionally accountable to

Clinician Business Unit Manager

Pay Band

Band 3

Location

Division of Surgery

Principal Accountabilities

Assist the Medical Staffing Manager with the smooth running of the Division of Surgery Medical Staffing Department. Produce and coordinate 24‑hour medical staff cover for the Orthopaedic Care Group, ensuring there is 24‑hour cover where required through compliant rotas in line with the New Deal and European Working Time Directives.

Main Duties & Responsibilities

• Coordinate a range of medical staff rotas for the Surgical Division, dealing with day‑to‑day queries regarding rotas/emergency on‑call; monitor daily to ensure appropriate levels of cover and report any problems to the Medical Staffing Manager.
• Health Roster – Support clinical directors and clinician business unit manager with consultant and junior doctors leave through the Health Roster electronic system, cancellation of commitments and rota coordination; report any problems to the Medical Staffing Manager.
• Ensure that relevant staff and departments are kept up to date with leave booked by regular production and circulation of necessary information.
• Work with Nurse Bank (Medical Staffing) to coordinate appropriate locum cover available for absences that cannot be cross‑covered internally. Submit CVs of agency locums to clinical leads and seek consultant and CMB approval prior to confirming bookings; notify relevant disciplines of locum cover.
• Recruitment – Undertake all administrative duties in the recruitment of medical staff, in liaison with clinical leads, CBM and Recruitment Services, utilising the TRAC electronic recruitment system; report any delays or problems.
• Coordinate information packs and relevant information for incoming medical staff and organise their inductions and training.
• Provide administrative support for audit for the Head & Neck Clinical Business Unit, arranging sponsors, producing agendas and taking notes of meetings.
• Provide CBM with administrative services as and when required.
• Coordinate the induction process for medical juniors and new starters in liaison with Junior Doctors Leads, clinical leads and CBM.
• Arrange completion of local induction checklists for short‑term locums.
• Maintain personnel files for all medical staff – recording annual, study and professional leave, monitoring and recording sickness absences, taking appropriate action in support of clinical leads and CBM to ensure compliance with the Trust’s Attendance Policy.
• Complete electronic sickness absence records for all medical staffing.
• Coordinate clinical observer and clinical attachment appointments for overseas doctors as required.
• Administer a range of medical staffing courses, conferences and training.
• Attend meetings as and when required, providing updates on medical staffing issues.
• Provide information to CBM and complete vacancy and change forms for medical staff contract changes.
• Take notes of meetings as instructed by CBM.

General Statement & Obligations

The duties above indicate the post holder’s main responsibilities but are not exhaustive. They may be jointly reviewed with the post holder according to experience and to support service development.

7 Day Service

Aintree University Hospital NHS Foundation Trust is committed to introducing improvements to the safety and quality of care delivered to patients at weekends and out of hours, in accordance with the Academy of Medical Royal Colleges’ report ‘Seven Day Consultant Present Care’. Given this commitment, your pattern of working may be subject to change to reflect the changing requirements needed to deliver a 7‑day service.

Valuing People / Standards of Conduct and Behaviour

We are clear that it is right to treat everybody with dignity and respect. Valuing people is focused on the standards of listening; being polite; giving a positive impression; being respectful. Employees are personally accountable for their actions at work, and must promote high standards of care and behaviour in line with our Trust Values. All employees must deliver reliable and effective customer care.

Business Continuity Plan

The Trust is required to have robust emergency preparedness plans in place, to ensure the continuity of service in certain circumstances, e.g. major civilian disaster, business continuity incident. The Trust expects the post holder to be aware of their role in the event of such a significant disruption to Trust services. As a consequence of such circumstances the post holder may, within their scope of competence, undertake a variation to their normal duties, normal base and/or hours of work as are reasonable and appropriate to maintain essential service provision.

Policies & Procedures

All employees must follow the Trust’s policies and procedures. These cover all areas of work, both clinical and non‑clinical. Some important areas applying to all employees are highlighted below. Your induction will cover key post‑related policies. All Trust policies are available on the intranet.

Disclosure & Barring Service

All employees of Aintree University Hospitals NHS Foundation Trust are required to act in such a way that at all times safeguards the health and well‑being of children and vulnerable adults. Familiarisation with and adherence to the Trust’s safeguarding policies is an essential requirement of all employees as is participation in related mandatory/statutory training.

Health and Safety / Risk Management

Employees must take reasonable care of the health, safety and welfare of themselves and others. Employees must report promptly any risks, including all incidents, near misses and hazards.

Confidentiality of Information & Data Security

Strict confidentiality rules apply to patients, colleagues and Trust business. Confidentiality for patients lasts indefinitely and continues even if you leave the employment of the Trust.

Infection Control

All staff have a duty and responsibility to prevent the spread of infection within the hospitals.

Equality & Diversity

The Trust is pro‑diversity and anti‑discriminatory. Trust policies prohibit discrimination, victimisation, bullying or harassment. The Trust is committed to treating people equally, whether they are patients, colleagues, suppliers or other customers.

Non‑Smoking Policy

No employee is allowed to smoke while on duty. If you wish to stop smoking then the Trust can provide free help. Please ask your manager about this.

Application and Disclosure

This advert closes on Monday 27 Oct 2025.