Medical Services Administrator

Sheffield United Community Foundation; Sheffield; Hybrid; GBP 18,000 - 30,000; Full time

Job summary

Sheffield United Football Club is seeking a Medical Services Administrator to support the efficient delivery of the club’s football medical provision. You will coordinate healthcare appointments, travel, supplies and audits, while assisting with budgets and data systems.

Strong IT and GDPR knowledge is essential in a busy elite sports environment. You will work across the First Team Medical department, ensuring compliant processes, safeguarding, and effective communication with healthcare

Qualifications

• Strong IT literacy and software skills.
• Good understanding of regulatory compliance and GDPR.
• Ability to track and analyse data.
• Clear DBS disclosure and barring service check on offer.
• Ability to travel across multiple Sheffield sites.

Responsibilities

• Support the Head of the Department with financial and budget management.
• Liaise with healthcare providers to arrange hospital appointments and investigations.
• Coordinate travel and accommodation to and from healthcare appointments (local and international).
• Assist in medicines management and stock control with pharmacies.
• Maintain relationships with local healthcare providers and organise equipment audits.
• Order additional equipment and office supplies as needed.
• Streamline GDPR-compliant storage of medical correspondence and recall systems for immunisations and screenings.
• Support IT systems for recording players’ medical information and ensure timely safeguarding processes.
• Ensure effective running of the medical department and a compliant working environment.
• Report safeguarding and equal opportunity concerns and participate in mandatory training.

Job description

Sheffield United Training Academy, Shirecliffe and all other Sheffield United sites

Department

First Team Medical

Line Manager

First Team Head of Medicine and Science

Up to £30,000 per annum

Post Reference

FT0826-PMSA

Sheffield United Football Club is seeking a Medical Services Administrator to support the efficient and effective delivery of the Club’s football medical provision. Working closely with the medical department, the role will provide the administrative coordination needed to allow practitioners to focus on delivering the highest possible standard of care to players.

The successful candidate will coordinate healthcare appointments, travel, medical supplies, equipment audits, screenings and immunisation records, while supporting budget management, data systems and the secure handling of medical information. The role will also play an important part in maintaining strong relationships with healthcare providers and ensuring the department’s processes remain organised, compliant and effective.

We are looking for a highly organised and reliable individual with strong IT and communication skills, an understanding of GDPR and regulatory compliance, and the ability to manage sensitive information accurately and discreetly within a busy elite sports environment.

Core Role Responsibilities

• Supporting the Head of the Department with Financial and budget management, ensuring that we are justifying our expenditure
• Liaising with healthcare providers to arrange hospital appointments and investigations
• Arranging travel and accommodation to and from healthcare appointments both locally and internationally
• Assisting in medicines management (liaising with pharmacies, ordering medications and stock management)
• Maintaining and establishing relationships with local healthcare companies and providers (Pharmaceuticals, Dentists etc.)
• Responsible for co‑ordinating regular audits of medical equipment and logging that these checks have taken place
• Responsible for ordering additional equipment (medical equipment, stationery and office supplies) as necessary
• Reviewing and streamlining our processes for storing medical correspondence ensuring full compliance with GDPR
• Responsible for logging immunisation status of players and staff in liaison with medical personnel and ensuring that we have a suitable recall system for future necessary immunisations and post immunity testing
• Organising and logging player screenings (e.g. Cardiac screening) and ensuring we have a suitable recall system for any follow up or repeat screening if required
• Managing staff leave, weekly timetable and assisting in planning meetings
• Supporting the medical department in setting up and maintaining IT systems for the recording of Players’ medical information
• Ensuring the smooth running of the medical department and providing an effective and efficient working environment
• Adhere to all Sheffield United Football Club’s Safeguarding Policies and Procedures to foster an environment which protects from harm those defined as children and adults at risk.
• Report any concerns of a Safeguarding nature to the relevant parties and remain fully compliant with any applicable Safeguarding checks and due diligence and recognise your responsibility to the Club’s Safeguarding agenda.
• Report any concerns of discrimination to the relevant parties and promote a welcoming and inclusive club environment for all.
• Adhere to the Club’s Equality, Diversity and Inclusion policies, supporting the Club to create an environment which is inclusive and all‑encompassing.
• Carry out and actively participate in all training requests as directed by the Club, including mandatory health and safety training, emergency procedures, fire safety, manual handling, safeguarding, and role‑specific safety instruction.
• Any other reasonable requests as directed by management.

Essential Criteria for the Role

• Good Software and IT Literacy skills
• Great understanding of regulatory Compliance and GDPR
• Ability to track and analyse data
• Clear Disclosure and baring service check upon offer acceptance (DBS)
• Ability to travel across the multiple sites across Sheffield (Shirecliffe, Dore, Bramall Lane, Crookes)

Desirable Criteria for the Role

• Good understanding of clinical language to accurately process records, reports, and provider instructions.

Closing Date: Monday 31st August 2026

Please note that in the instance of high volumes of applications we may close this vacancy earlier than the closing date noted above.

Eligibility for Employment in the UK

In accordance with current legislative requirements the successful applicant must produce documentary verification of their eligibility to work in the UK and will not be allowed to start work until this has been received.

Equality and Diversity

Sheffield United FC is committed to the principle of equal opportunity in employment and its employment policies for recruitment, selection, training, development and promotion are designed to ensure that no job applicant or employee receives less favourable treatment on the grounds of race, colour, nationality, religion or belief, sex, sexual orientation, marital status, age, ethnic and national origin, disability or gender reassignment.

Sheffield United FC are a Disability Confident Committed Employer. If you would like further information regarding the scheme and how we are able to support disabled persons within the workplace, then please contact our HR team at [e-mail]

Safer Recruitment

Sheffield United FC is committed to safeguarding and promoting the welfare of children, young people and adults at risk. The successful applicant will be required to undertake appropriate safeguarding checks as well as providing proof of right to work in the UK. For further information on the Club’s Safeguarding Statement please access the following link: sufc.co.uk/club/policies/safeguarding-policy

HR Contact Information

For more information please contact our HRDepartment
01142537200

[e-mail]

As we continue to promote an inclusive and diverse workplace, we would appreciate it if you could take the time to complete our equality monitoring questionnaire.