Medical Secretary /Receptionist

NHS; Mexborough; On-site; GBP 10,000 - 40,000; Part time

Job summary

A healthcare service provider in Mexborough is seeking a part-time secretary. The successful candidate will provide audio typing and secretarial support to GPs and health professionals, ensuring efficient patient care. Ideal applicants will have GCSEs in English and Maths, with strong attention to detail and organizational skills. Responsibilities include managing practice correspondence and booking appointments.

Benefits

Training provided

Qualifications

• Proficient in audio typing and word processing.
• Strong organizational skills to maintain a structured environment.
• Ability to manage appointments and e-referrals.

Responsibilities

• Provide general secretarial support to the Practice Manager and doctors.
• Typing letters, reports, and patient referrals accurately.
• Manage workflow of practice correspondence and attach to patient records.

Skills

Audio typing

Word processing

Organizational skills

Attention to detail

Communication skills

Education

GCSE grade 5 or above in English and Maths

Job description

Successful Candidate must be able to provide an efficient audio,copy typing and word processing service for GPs and health professionals as required.Your attention to detail and organizational skills will help maintain a well-structured environment, ultimately enhancing patient care and service delivery within the organization.This includes the typing of letters, reports, patient referrals in an accurate and quality manner. Managing eRS system, managing appointments, bookings and admissions as required including e-referrals.

To provide general secretarial support to the Practice Manager, doctors and health professionals, involving word processing and audio typing skills with general clerical work

General secretarial duties including filing, reports, scanning etc. To act as a point of contact for GPs, patients, relatives and other external bodies, acting as necessary ensuring a full audit trail.Scanning, coding of hospital letters ,assist clinical team in annual recalls.Arrange follow ups as needed as per protocols.Other secretarial/admin support as required.

This is part time post for 20 hrs /week

Training will be provided for the new candidates.

Main duties of the job

Main duties of the job

• Typing Referral letters
• scanning
• Coding hospital letters
• communicating with patients, hospital,clinicians,
• booking appointments /following surgery protocols.
• chronic disease recalls and other admin /reception /clerical jobs as needed to support Practice Manager

About us

Mexborough Health Centre is 2 GP Partner Surgery with a list size of 4800 patients

Successful candidate will be working along side a team of 2 GP Partners,ANP,Pactise Nurses,HCA ,Receptionist,Secretaries and PCN staff

Job responsibilities

• Workflow of practice correspondence (both paper and electronic) and attaching to patient records.coding letters ,actioning letters as per practice protocol.
• Recording diagnoses, procedures and investigations.
• Identifying urgency and carrying out actions or forwarding to appropriate teams.
• Identifying complex or higher risk areas that require input or knowledge from the clinical team.
• Working to agreed practice protocols.
• Answering queries from other members of staff/contacting hospitals,booking appointments,contacting patients and updating them regarding.

Ensuring incoming letters are viewable on the patient record within a 48/72 hour timescale.

Typing Referral letters and booking E-referrals

Booking patient appointments and updating them by telephone/online

Also other admin tasks as required by GP surgery

Person Specification

Qualifications

• GCSE grade 5 or above in English and Maths

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.