Medical Secretary (Plastics)

NHS; Bradford; On-site; GBP 24,000 - 27,000; Full time

Job summary

A regional healthcare provider seeks a full-time Medical Secretary to join their Plastics Team at Bradford Royal Infirmary. The role requires excellent administrative, IT, and interpersonal skills. Key responsibilities include diary management, audio transcription, and ensuring compliance with RTT standards. Applicants should have relevant qualifications and experience, with a salary range of £24,937 to £26,598 annually, pro rata.

Qualifications

• Experience of working with people at all levels in an organisation.
• Previous demonstrable experience of working as an administrator.
• Medical terminology knowledge.

Responsibilities

• Manage diaries and appointments for medical staff.
• Type and transcribe clinical letters and reports.
• Ensure accurate recording of RTT standards.
• Produce reports and correspondence for the medical team.
• Cover for colleagues during absence.

Skills

Excellent administrative skills

Excellent IT skills

Interpersonal skills

Organisational skills

Ability to work in a team

Ability to summarise complex information

Education

NVQ Level 3 or above in relevant subject

Tools

Patient administration systems (EPR, ESR, SystemOne)

Job description

Job Summary

Previous applicants need not apply

Closing Date: 19/11/2025

Shortlisting to take place in the week following closing date: commencing 20/11/2025

Interview expected to take place in the week following shortlisting: commencing 27/11/2025

We have a vacancy for a full-time Band 3 Medical Secretary to join our Plastics Team. Please ensure you take the time to read through the job description and person specification before applying.

Job Responsibilities

For the Medical Secretary role you will work within a multi-disciplinary team and be responsible for a range of duties related to patient pathway management, including:

• Diary management
• Audio transcription and word processing of clinical letters
• Ensuring RTT is recorded accurately with relation to National and Local RTT standards
• Production of reports and other correspondence as required by the Medical Team and Team manager
• Cross covering colleagues in times of annual leave and sickness

Medical secretarial experience is desirable but not essential. You will have a high standard of communication and interpersonal skills with the ability to work with staff at all levels. Enthusiasm, motivation and demonstration of pride in your work are important.

This role is primarily based at Bradford Royal Infirmary, however there may occasionally be a requirement to work across sites to provide cover as the service spans both Bradford Royal Infirmary and St Luke's Hospital.

Person Specification

Experience – Essential

• Experience of working with people at all levels in an organisation
• Experience of data collection and data entry
• Previous demonstrable experience of working as an administrator
• Previous experience working within the Health Service
• Experience of using patient administration systems such as EPR, ESR, SystemOne
• Audio Typing

Experience – Desirable

• Experience of working with children and families

Skills – Essential

• Excellent administrative skills including familiarity with email, word-processing and databases
• Excellent IT skills with an ability to learn new systems
• Ability to produce high quality and professional written documents
• Able to work without daily supervision
• Excellent interpersonal skills to include: diplomacy, sensitivity
• Excellent organisational skills
• Ability to interpret written procedures and record information accurately
• Ability to work in a team and with senior staff
• Flexible approach to work and working practices
• Ability to summarise complex information
• Ability to work to frequent tight deadlines

Knowledge – Essential

• Medical Terminology

Qualifications – Essential

• NVQ Level 3 or above in a relevant subject (business administration or secretarial)
• An appropriate speed and accuracy of typing is required for this role and this will be assessed at interview

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer Details

Bradford Teaching Hospitals NHS Foundation Trust

Bradford Royal Infirmary

Duckworth Lane

Bradford

BD9 6RJ

Website: https://www.bradfordhospitals.nhs.uk

Job Details

Pay scheme: Agenda for change. Band: Band 3. Salary: £24,937 to £26,598 a year (pro rata). Contract: Permanent. Working pattern: Full-time. Reference number: 389-25-7506151-A. Job location: Bradford Royal Infirmary, Duckworth Lane, Bradford, BD9 6RJ.