Medical Secretary - Plastic Surgery

NHS National Services Scotland; Scotland; On-site; GBP 20,000 - 25,000; Part time

Job summary

A leading healthcare provider in Scotland is seeking an experienced secretary for a part-time role within the Burns & Plastic Surgery Unit. The position involves providing comprehensive administrative support, managing the Consultant's waiting list, and ensuring patient records are accurate. Strong office administration skills and audio typing experience are required. This role promotes a culture of inclusion and welcomes applications from all community sections.

Qualifications

• Experience in secretarial roles within a healthcare setting.
• Ability to work under pressure and meet deadlines.
• Organisational skills to manage Consultant's waiting list.

Responsibilities

• Provide comprehensive secretarial and administrative support to Plastic Surgeons.
• Liaise with departments for accurate patient records.
• Sort and prioritise incoming mail for the Consultant.

Skills

Audio typing experience

High level of competence in office administration

Excellent telephone and communication skills

Personal organisation and time management skills

Proven skills in the use of Trak care/Portal/Opera

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

This is a permanent part time post for 37 hours.

The shift pattern for this post is – Mon – Fri.

We are looking for an experienced secretary to join our Admin team within the Burns & Plastic Surgery Unit and to provide comprehensive secretarial and administrative support to the Plastic Surgeons.

Key Duties :

• Responsible for the Consultant’s waiting list within Plastic Surgery.
• Proven skills in the use of Trak care/Portal/Opera/Waiting List-Theatre Dashboards.
• Audio typing experience
• High level of competence in office administration, excellent telephone and communication skills, personal organisation and time management skills essential.
• Liaise with a range of departments to ensure patient records are up to date and accurate with inpatient, day care, and outpatient investigatory results.
• Sort, distribute and prioritise incoming mail, using judgement and experience to decide which documents are to be passed to the Consultant and which may be passed directly to others for action and information.
• Ability to work under pressure and organise, priorities and work to deadlines.

Informal contact: Shantelle Fitzpatrick, Interim Plastics Admin Manager, 07946021828, [e-mail]

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

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