Medical Secretary / Personal Assistant | Cambridge University Hospitals NHS Foundation Trust

Cambridge University Hospitals NHS Foundation Trust; Cambridge; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading healthcare institution in Cambridge is looking for a dedicated Secretary/Administrator to support the Gynae-oncology and Colposcopy teams. The ideal candidate will have excellent communication and organizational skills, with previous secretarial experience being essential. You will manage clinical correspondence, assist in coordinating meetings, and provide comprehensive administrative support. The role promotes a balanced work-life environment with flexible working arrangements. Applications close on December 29, 2025.

Benefits

On-site leisure facilities

Subsidized parking

Flexible working arrangements

Qualifications

• Previous secretarial experience is essential.
• Knowledge of medical terminology is advantageous.

Responsibilities

• Triaging and managing referrals to the 2WW ERS Service.
• Updating department's information systems and typing clinical correspondence.
• Providing administrative support to the Gynae-oncology and Colposcopy team.
• Collating and validating various data.
• Providing PA/Medical Secretary support to Consultants.
• Minute taking.

Skills

Good communication skills

Administrative skills

Organisational skills

Teamwork

Job description

An opportunity has arisen for a highly motivated and experienced Secretary / Administrator to join our extremely busy department. We are looking for someone with an approachable, helpful and flexible attitude who enjoys working as part of a team.

You should have good communication, administrative and organisational skills and be able to work to deadlines.

Previous secretarial experience is essential and medical terminology knowledge is also advantageous.

Key Responsibilities

• Triaging and managing referrals to the 2WW ERS Service, as well as EPIC work queues.
• Updating the department's information systems as well as Trust and National databases, and typing clinical correspondence.
• Providing comprehensive administrative support to the Gynae‑oncology and Colposcopy team, including co‑ordinating meetings, optimising clinic time, ensuring compliance with ICB requirements, booking appointments, producing clinic letters, other documents and dealing with patient and GP queries and concerns in a sympathetic and constructive manner.
• Collating and validating various data utilising Trust and National Databases.
• Providing PA / Medical Secretary support to Consultants and CNS team.
• Minute taking.

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high‑quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community – a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Home Office Immigration

Due to Home Office immigration rules, a full‑time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full‑time permanent contract unless you have:

• applied for a Graduate visa
• or successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment
• or the Trust has agreed that they will sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on‑site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose‑created colleague‑only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work‑life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part‑time working, job‑share, term‑time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

This advert closes on Monday 29 Dec 2025.