Medical Secretary Palliative Care and Acute Oncology

Liverpool University Hospitals NHS Foundation Trust; Liverpool; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading healthcare provider in Liverpool is looking for an experienced Medical Secretary to join their dynamic administrative team. The role involves providing comprehensive secretarial and administrative support, coordinating multi-disciplinary meetings, and mentoring colleagues in a fast-paced environment. Strong organisational and communication skills are essential. If you are dedicated to patient care in a specialist setting, we invite you to apply for this opportunity.

Qualifications

• Ability to collaboratively and positively contribute to team working.
• Compassionate, caring approach to patient centred care.
• Remains calm and professional in a specialist area of care.

Responsibilities

• Provide comprehensive secretarial and administrative support.
• Co-ordinate and support multi-disciplinary team (MDT) meetings.
• Mentor and support administrative colleagues.
• Manage a varied workload with minimal supervision.
• Coordinate meetings and prepare papers and minutes.
• Maintain and update medical on-call rotas.
• Conduct weekly reviews of EPRO audit reports.

Skills

Strong organisational skills

Interpersonal skills

Communication skills

Job description

Overview

A Vacancy at Liverpool University Hospitals NHS Foundation Trust.

An exciting opportunity has arisen to join our Specialist Palliative Care and Acute Oncology Care Teams at Liverpool University Hospitals NHS Trust.

We are an integrated Palliative Care and Acute Oncology service across the Liverpool University Trust with services at both Aintree and Royal Liverpool Hospital sites. The services provide support and advice to patients, carers and staff across Liverpool University Hospital as well as in Woodlands Hospice, The Walton Centre, St Joseph’s Community Hospice and North Liverpool, South Sefton and Kirkby community services.

We are seeking an experienced and motivated Medical Secretary to join our dynamic administrative team, supporting an innovative healthcare service. This is an excellent opportunity for an individual who is committed to providing high-quality support in a fast-paced and specialist environment. If you are a self-motivated individual who thrives in a supportive team environment and is eager to contribute to a vital area of patient care, we would love to hear from you.

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

For roles at Liverpool Women’s, visit their careers page.

Key Responsibilities

• Provide comprehensive secretarial and administrative support, including the accurate transcription of inpatient and outpatient discharge letters, and the efficient management and processing of clinical referrals to appropriate clinical teams.
• Co-ordination and support of multi-disciplinary team (MDT) meetings, ensuring effective communication and documentation.
• Mentoring and support to administrative colleagues, fostering a collaborative and efficient team environment.
• Independently manage a varied workload with minimal supervision, while contributing to wider administrative functions across the department.
• Coordinate meetings, preparation of papers and minutes, facilitating clear and timely communication across teams.
• Maintain and update medical on-call rotas with precision, ensuring timely distribution to relevant teams.
• Conduct weekly reviews of EPRO audit reports to support the safe and timely dissemination of discharge letters.

Skills and Experience

• Strong organisational, interpersonal, and communication skills.
• The ability to remain calm and professional while working in a specialist area of care.
• A compassionate, caring approach to patient centred care
• Ability to collaboratively and positively contribute to team working.

This advert closes on Friday 31 Oct 2025