Medical Secretary/PA | Cambridge University Hospitals NHS Foundation Trust

Cambridge University Hospitals NHS Foundation Trust; Cambridge; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading healthcare institution in the United Kingdom is seeking a motivated Medical Secretary/PA to manage consultant diaries, update information systems, and type clinical correspondence. The ideal candidate should possess strong communication skills and prior secretarial experience. This role offers flexible working arrangements and is part of a supportive environment aimed at promoting a good work-life balance.

Benefits

Development opportunities

On-site leisure facilities

Reduced cost bus travel

Free parking for eligible staff

Flexible working arrangements

Qualifications

• Highly motivated and experienced Secretary/PA.
• Good standard of English is required.
• Previous secretarial experience is beneficial.

Responsibilities

• Consultant diary management.
• Updating department’s information systems.
• Typing clinical correspondence.

Skills

Good communication skills

Administrative and organizational skills

Experience with medical terminology

Typing accuracy

Ability to prioritize and multi-task

Job description

To provide a comprehensive Medical Secretary and PA service to Consultants within the specialty, including co-ordinating meetings, optimising Clinic time, ensuring compliance with CCG requirements, producing clinic letters, other documents and dealing with patient and GP queries and concerns in a sympathetic and constructive manner. Where required, line management of Band 3 support secretaries, including mentoring for career progression and overseeing the progress of Apprentices.

An opportunity has arisen for a highly motivated and experienced Secretary/PA to join our extremely busy department.

We are looking for someone with an approachable, helpful, flexible attitude who enjoys working as part of a team. You should have a good standard of English as well as good communication, administrative, and organisational skills and be able to work to deadlines. Previous secretarial experience is beneficial and medical terminology knowledge is also advantageous.

The main responsibilities will include consultant diary management, updating the department’s information systems and typing clinical correspondence. A keen eye for detail, typing accuracy, willingness to learn and the ability to pick up new IT systems are therefore essential, as is the ability to prioritise and multi-task. Good communication skills are essential as the role will involve contact with patients, GPs, and colleagues of all levels.

This varied role offers an excellent opportunity for you to develop new skills and gain experience in a busy office setting.

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1,100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, it is a testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community – a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Please note:- Internal applicants on permanent contracts can only apply for this post as a secondment and must have the approval of your current line manager before applying.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

Interviews are due to be held on 5th November 2025.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

This advert closes on Sunday 26 Oct 2025.