Medical Secretary / Floater | Lancashire & South Cumbria NHS Foundation Trust

Lancashire Care Foundation Trust; Lancashire; On-site; GBP 22,000 - 26,000; Full time

Job summary

A local healthcare provider in Lancashire is seeking an experienced B4 Medical Secretary/floater. The role involves providing crucial secretarial and administrative support to medical staff on a Mental Health Ward. Candidates must possess advanced word processing abilities and audio typing experience, along with excellent organizational and communication skills. The position encourages flexible working patterns to promote a healthy work-life balance.

Benefits

Opportunities for training and personal development

Flexible working patterns

Qualifications

• Experience in live typing in meetings is essential.
• Previous Secretarial experience is required.
• Ability to manage and prioritise own workload.

Responsibilities

• Provide secretarial and administration support to Consultants and Medics.
• Coordinate activities with other members of the secretarial team.
• Manage office administration of medical staff efficiently.

Skills

Advanced word processing skills

Digital audio typing experience

Excellent summarising skills

Excellent organisational skills

Good communication skills

Tools

Computerised diary systems

Email

Word processing software

Job description

Applications are invited for an experienced B4 Medical Secretary / floater to provide secretarial and administration support to the Consultant and Medics on a Mental Health Ward at The Harbour. The successful applicant will be offered full on the job training.

You will need advanced word processing skills, OCR level III or equivalent word processing experience. In addition you will need digital audio typing experience.

You will need experience of live typing in meetings with excellent summarising skills, as this is required on a daily basis. The Service Users will be in attendance for part of these meetings. You will need previous Secretarial experience. The post holder will coordinate their activities with other members of the secretarial team to ensure an efficient and confidential service is provided. The successful applicants will require a flexible approach and the ability to work across other sites if required for the needs of the service.

This post is subject to standard DBS Disclosure and the successful applicant will be required to pay for their DBS check.

Lancashire and South Cumbria NHS Trust is a great place to work and has a sound future as a leading provider of excellent mental health and substance misuse services. The Trust invests in its staff and seeks to provide them with opportunities for training and personal development.

The services provided include community nursing, health visiting and a range of therapy services including physiotherapy, podiatry and speech & language. Wellbeing services provided include smoking cessation and healthy lifestyle services. The Trust specialises in inpatient services, including rehabilitation services and community mental health services.

The post holder will manage the office administration of the Consultant and other medical staff within the team, providing an efficient and effective secretarial service to support medical staff in maintaining a safe, efficient and effective clinical service.

The post holder will be expected to organise their own time and manage and prioritise their own workload, ensuring urgent matters are dealt with efficiently and that record keeping is accurate and complete. The post holder will be expected to utilise good communication skills to liaise effectively with colleagues and external agencies as required.

The post requires excellent organisational skills including medical audio-typing and live typing. The post holder will utilise a range of technical skills including word-processing, email and computerised diary systems, and employ a range of electronic systems relating to clinical records.

The confidential nature of all work must be understood and safeguarded. The post holder will be expected to cover for absent colleagues as necessary for short periods of time such as annual leave and short-term sickness.

Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.

The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.

Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.

For more information, please visit our website via Lancashire & South Cumbria NHS FT.

Please see attached the job description and person specification for more information about this role.

This advert closes on Tuesday 18 Nov 2025