Medical Secretary / Floater

Lancashire & South Cumbria NHS Foundation Trust; Lancashire; On-site; GBP 25,000 - 30,000; Full time

Job summary

A healthcare trust in Lancashire is seeking an experienced B4 Medical Secretary to provide secretarial and administrative support to medical staff on a Mental Health Ward. The successful candidate will handle various tasks such as office administration, liaising with colleagues, and managing confidential information. Experience in digital audio-typing and live typing is required. This role encourages flexible working patterns.

Benefits

Flexible working patterns

On-the-job training

Qualifications

• Previous secretarial experience is essential.
• Flexible approach required to work across other sites if needed.
• Coordination of activities with the secretarial team is a must.

Responsibilities

• Manage office administration of the Consultant and medical staff.
• Organise own time and prioritise workload effectively.
• Liaise with colleagues and external agencies.

Skills

Advanced word‑processing skills

Digital audio‑typing experience

Live typing in meetings

Excellent summarising skills

Organisational skills

Tools

Word processing software

Computerised diary systems

Job description

Overview

Applications are invited for an experienced B4 Medical Secretary / floater to provide secretarial and administration support to the Consultant and Medics on a Mental Health Ward at The Harbour. The successful applicant will be offered full on‑the‑job training.

Key Responsibilities

The post holder will manage the office administration of the Consultant and other medical staff within the team, providing an efficient and effective secretarial service to support medical staff in maintaining a safe, efficient and effective clinical service.

The post holder will organise their own time and manage and prioritise their own workload, ensuring urgent matters are dealt with efficiently and that record keeping is accurate and complete.

The post holder will utilise good communication skills to liaise effectively with colleagues and external agencies as required.

The post requires excellent organisational skills including medical audio‑typing and live typing. The post holder will utilise a range of technical skills including word‑processing, email and computerised diary systems, and employ a range of electronic systems relating to clinical records.

The confidential nature of all work must be understood and safeguarded. The post holder will be expected to cover for absent colleagues as necessary for short periods of time, such as annual leave and short‑term sickness.

Requirements

Advanced word‑processing skills, OCR level III or equivalent word‑processing experience. Digital audio‑typing experience is required, as is experience of live typing in meetings with excellent summarising skills.

Previous secretarial experience is essential. The post holder will coordinate their activities with other members of the secretarial team to ensure an efficient and confidential service is provided.

The successful applicant will require a flexible approach and the ability to work across other sites if required for the needs of the service.

Additional Information

Lancashire & South Cumbria NHS Foundation Trust encourages flexible working and offers a range of work patterns, including term time, part time, compressed hours, flexi‑time and career breaks. Applicants are encouraged to state any working pattern requests on their application forms and discuss these options at interview.

About the Trust

The Trust specialises in inpatient, community mental health and rehabilitation services, and provides a range of physical health and well‑being services in the community alongside partners in the Lancashire, Cumbria and Sefton area.