Medical Secretary & Data Collector

Doncaster & Bassetlaw Teaching Hospitals NHS FT; Doncaster; On-site; GBP 24,000 - 27,000; Full time

Job summary

A regional health service provider in Doncaster is seeking a Medical Secretary & Data Collector to support the Stroke / TIA clinical team. The role involves managing patient pathways, maintaining effective communication with clinical staff, and adhering to administrative guidelines. Ideal candidates will have previous administrative experience and a solid understanding of medical terminology. This position includes a competitive salary and opportunities for flexible working.

Benefits

NHS Pension Scheme

Generous holiday entitlement

Health and wellbeing support

Learning opportunities

Qualifications

• Previous experience in a clerical/administrative role.
• Fully conversant with waiting list functions on PAS.
• Understanding of health care systems and processes.

Responsibilities

• Support the Stroke / TIA clinical team with administrative tasks.
• Ensure timely and efficient patient pathway management.
• Liaise with Trust members for smooth patient flow.

Skills

Administrative experience

Knowledge of medical terminology

Ability to handle patient pathways

Communication skills

Teamwork

Education

3 GCSEs including English and Maths at Grade C or above

RSA III or equivalent level typing qualification

ECDL or equivalent qualification

Job description

Medical Secretary & Data Collector

The closing date is 07 November 2025

The Division of Medicine would like to invite applicants for a Medical Secretary & Data Collector post working to support the Stroke / TIA clinical team.

This is an excellent opportunity to join the Admin team here at Doncaster and Bassetlaw Teaching Hospitals.

The Post holder will provide an effective and efficient support service to clinical teams ensuring robust systems and processes are in place for overall administrative oversight and coordination of the patient through the relevant pathway. This will include adhering to the specific timescales and waiting time targets through validation and education, promoting a "Right First Time" culture.

Main duties of the job

• Adhere to local, national and clinically indicated maximum timeframes including Referral to Treatment (RTT), Cancer, and diagnostics, escalating where capacity does not allow or there are conflicting targets.
• Application of relevant policies/SOPs to ensure consistent services are delivered
• Attend/complete all mandatory training in accordance with Trust Policy and participate in the Trust's Annual Appraisal.
• Use of trust developed patient target lists and/or other information reports for consistent facilitation of patient pathway
• Liaise with any relevant member of the Trust or external to the Trust, as appropriate to your role to ensure efficient and timely flow of patient pathway, in line with information governance policy.
• Contribution to achievement of local/national Key Performance Indicators relevant to the role.
• Liaise as appropriate to ensure correct system recording of patient pathway and demographic details in order to prevent data quality issues.
• Be aware of and adhere to the Trust's Policies, Procedures and Disciplinary rules, and promote awareness amongst peers.
• Be an active team member and undertake any other duties that may be reasonably requested to facilitate the smooth running of the Trust ensuring confidentiality at all times, maintaining good relationships with patients and other members of staff.
• Provide cover as necessary at the request of the Line Manager across the core clinical administration functions, commensurate with level of the role.

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:

• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice scheme
• Discounts on restaurants, getaways, shopping and finance through external providers

Job responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully. Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Certificate of sponsorship

Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please follow the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.

Person Specification

Knowledge & Experience

• Previous experience working in a clerical/administrative role
• Knowledge of medical terminology
• Fully conversant with all waiting list functions on PAS and the ability to action these independently.
• Thorough knowledge of health care system and processes
• Understanding of Primary Care, GP and Community Services

Qualifications & Training

• Minimum of 3 GCSEs including English and Maths at Grade C or above or equivalent qualification or relevant experience
• RSA III or equivalent level typing qualification or relevant experience
• ECDL or equivalent qualification or relevant experience
• Knowledge of medical terminology/ accreditation

Personal Attributes & Skills

• Ability to assimilate new practices and knowledge
• Ability to deal calmly and diplomatically with a range of personalities and situations
• Flexible and adaptable, able to take direction and instruction from others

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Doncaster & Bassetlaw Teaching Hospitals NHS FT

£24,937 to £26,598 a yearPro Rata Per Annum