Medical Secretary/Administrator - Palliative Care | Manchester University NHS Foundation Trust

Manchester University NHS Foundation Trust; Wythenshawe; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading NHS Trust in Wythenshawe is seeking a Medical Secretary/Administrator for the Palliative Care Team. The role includes providing comprehensive administrative support, managing communication queries, and organizing appointments. Ideal candidates will possess strong communication, organizational, and typing skills along with medical terminology knowledge. This position offers a chance to contribute to patient care in a supportive setting and meet diversity and inclusion goals.

Qualifications

• Previous secretarial experience.
• Strong typing proficiency and knowledge of medical terminology.
• Ability to work flexibly as part of a team.

Responsibilities

• Provide administration support to the Palliative Care Team.
• Manage telephone and e-mail queries.
• Organise meetings/events and manage diaries.

Skills

Communication skills

Organizational skills

Typing proficiency

Knowledge of medical terminology

Attention to detail

Prioritization skills

Tools

HIVE

Health Roster

Job description

Medical Secretary/Administrator – Palliative Care Team

An exciting opportunity has arisen to join the Palliative Care Team as a Medical Secretary/Administrator.

The ideal candidate will have excellent communication and organisation skills, strong typing skills and knowledge of medical terminology to ensure provision of a high quality and efficient administrative/secretarial service to the palliative medicine consultants and the clinical nurse specialist team.

You must have good attention to detail together with the ability to prioritise your own workload to meet deadlines. Duties will include dealing with telephone enquiries, letters, email, diaries, chasing deadlines, collation of information/results for reports and typing of clinic letters.

Key Responsibilities

• Provide administration support to the Palliative Care Team as required.
• Use Electronic systems i.e. HIVE, Health Roster.
• Manage telephone and e‑mail queries.
• Organise meetings/events/diaries for others, including agenda setting, taking minutes and follow‑up actions.
• Book clinician appointments and clinics; proofread clinic letters to patients, GPs, medical staff and any other required addressee following clinic attendance.
• Place orders, manage deliveries and replenish stock cupboards.
• Maintain spreadsheets and electronic documents.
• Prioritise workload, work without direct supervision.
• Reserve meeting/clinical rooms.
• Complete regular audits and stock checks.
• Attend meetings and training as required.
• Undertake routine office duties including photocopying, scanning and uploading correspondence and results, and maintenance of records when required.
• Circulate information to staff as directed by the management team, ensuring distribution lists are kept up to date.

Key Qualifications

• Previous secretarial experience.
• Excellent communication and organisational skills.
• Strong typing proficiency.
• Knowledge of medical terminology.
• Ability to work flexibly as part of a team.
• Attention to detail and strong prioritisation skills.

Diversity Matters. MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. If you have any special requirements to help you with your application, email our team at [e-mail].

We’re looking forward to hearing from you!

This advert closes on Tuesday 25 Nov 2025.