Medical Secretary/Administrator - Palliative Care

Manchester University NHS Foundation Trust; Wythenshawe; On-site; GBP 24,000 - 27,000; Part time

Job summary

A leading NHS Trust in Wythenshawe is seeking a Medical Secretary/Administrator for the Palliative Care Team. The successful candidate will provide comprehensive administrative support, manage queries, and assist with clinical documentation. Candidates should possess excellent communication and organizational skills along with substantial secretarial experience, preferably within the NHS. This part-time position offers a competitive salary ranging from £24,937 to £26,598 per annum (pro-rata).

Qualifications

• Substantial secretarial experience or previous NHS experience.
• Proven ability to work to deadlines.
• Experience of working in a multi-disciplinary team.

Responsibilities

• Provide administration support to the Palliative Care Team as required.
• Manage telephone and e-mail queries.
• Organise meetings/events/diaries for others.

Skills

Excellent communication skills

Strong typing skills

Knowledge of medical terminology

Attention to detail

Ability to prioritize workload

Education

General education to GCSE standard or equivalent

RSA/NVQ Level III or equivalent

Tools

HIVE

Health Roster

Job description

Go back Manchester University NHS Foundation Trust

Medical Secretary/Administrator - Palliative Care

The closing date is 25 November 2025

An exciting opportunity has arisen to join the Palliative Care Team as a Medical Secretary/Administrator.

The ideal candidate will have excellent communication and organisation skills, strong typing skills and knowledge of medical terminology to ensure provision of a high quality and efficient administrative/secretarial service to the palliative medicine consultants and the clinical nurse specialist team.

You must have good attention to detail together with the ability to prioritise your own workload to meet deadlines. Duties will include dealing with telephone enquiries, letters, email, diaries, chasing deadlines, collation of information/results for reports and typing of clinic letters.

You should have previous secretarial experience as well as being flexible and able to work as part of a team. In return we will provide a comprehensive induction with a view to developing knowledge and skills where appropriate.

Main duties of the job

The post holder will provide medical transcription and administrative support on attachment to clinical teams; guided by standard operating procedures.

• Provide administration support to the Palliative Care Team as required
• Use Electronic systems i.e. HIVE, Health Roster
• Manage telephone and e-mail queries
• Organises meetings/events/diaries for others, including agendasetting, taking minutes and follow up actions
• Booking clinician appointments and clinics. Proofreading clinic letters to patients, GPs, medical staff and any other required addressee following clinic attendance.
• Place orders, manage deliveries and replenish stock cupboards
• Maintain spreadsheets and electronic documents
• Prioritise workload, work without direct supervision
• Reserve meeting/clinical rooms
• Complete regular audits and stock checks
• Attend meetings and training as required
• Undertake routine office duties including, photocopying, scanning and uploading correspondence and results and maintenance of records when required.
• Circulate information to staff as directed by the management team, ensuring distribution lists are kept up to date

About us

MFT is one of the largest NHS Trust In England with a turnover of over £3bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.

We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

Job responsibilities

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at [e-mail].

Were looking forward to hearing from you!

Person Specification

Qualifications

• General education to GCSE standard or equivalent experience.
• RSA/NVQ Level III or equivalent.

Experience

• Substantial secretarial experience or previous NHS experience
• Proven experience of working to deadlines
• Previous medical secretarial experience.
• Experience of working in a multi-disciplinary team.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Manchester University NHS Foundation Trust

Address

Palliative Care Team - Area F , Wythenshawe Hospital

£24,937 to £26,598 a yearper annum (pro-rata)

Contract

Permanent

Working pattern

Part-time

Reference number

349-WTWA-7249990-RL3-A

Job locations

Palliative Care Team - Area F , Wythenshawe Hospital