Medical Secretary

University Hospitals Sussex NHS Foundation Trust; Worthing; On-site; GBP 20,000 - 28,000; Part time

Job summary

A healthcare provider in Worthing is seeking a part-time medical secretary to support colorectal and lower GI consultants. The ideal candidate should possess good secretarial and organisational skills, be detail-oriented, and able to work independently. Responsibilities include typing correspondence, managing databases, and maintaining communication with clinicians. Training will be provided. This is a fixed-term role to cover maternity leave.

Qualifications

• Previous secretarial/administration experience is desirable.
• Must be detail oriented and manage workload independently.

Responsibilities

• Proofing clinic letters and typing correspondence.
• Amending departmental proformas as requested.
• Processing consultant clinics and ensuring outcomes are complete.
• Maintain database for patients pending investigations.
• Proficient use of MS Excel for reports and finance spreadsheet.
• Taking and transcribing minutes at departmental meetings.
• Typing of admin and urgent specialist work.
• Manage and prioritise own workload.
• Act as the first point of contact for communication.

Skills

Secretarial skills

Organisational skills

Communication skills

Typing skills

Proficient use of MS Excel

Job description

Previous applicant need not to apply.

If you have highly efficient secretarial and organisational skills, an opportunity has arisen for a medical secretary position within the Colorectal and Lower GI service at Worthing Hospital. This varied role provides support to Colorectal and Lower GI consultant surgeons and the multidisciplinary clinical team.

We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff.

Previous secretarial/administration experience and typing skills are desirable, as are knowledge of the hospital environment and medical terminology.

Training and support will be given to the successful candidate. There is one part‑time post available, on a fixed term or secondment basis to cover a 12‑month maternity leave. Successful candidates will work at Worthing Hospital.

Responsibilities

• Proofing of clinic letters and typing correspondence from audio dictation.


• Amending departmental proformas as requested by clinician/coordinator.


• Processing of consultant clinics, ensuring outcomes are complete on CareFlow and requested investigations recorded on database.


• Maintain database for patients pending investigations and chasing results, liaise regarding outcomes and actions.


• Proficient use of MS Excel for preparing reports, analysing statistical information and maintaining finance spreadsheet for inpatient activity.


• Responsible for taking and transcribing minutes at departmental meetings, as requested.


• Typing of admin and any complex, urgent or specialist work e.g. investigating complaints.


• Manage and prioritise own workload to be able to work independently.


• Act as the first point of contact for all forms of communication with clinicians.

Qualifications

Ideal candidate will be flexible, adaptable and willing to work as part of our busy but supportive team. Previous experience in secretarial or administration and strong typing skills are desirable. Must be efficient, detail oriented and able to manage a varied workload independently.