Medical Secretary

University Hospitals Sussex NHS Foundation Trust (279); Worthing; On-site; GBP 22,000 - 30,000; Part time

Job summary

A prominent healthcare provider in Worthing is seeking a dedicated Medical Secretary to provide essential secretarial support within the Colorectal and Lower GI service. The role demands excellent communication and organisational skills, proficiency in MS Office, and knowledge of NHS practices. Ideal candidates will thrive under pressure and be an integral part of a supportive team, contributing to patient care and administrative efficiency.

Qualifications

• Previous secretarial/administration experience and typing skills are desirable.
• Flexibility and adaptability in a busy team environment.
• Ability to maintain confidentiality in accordance with the Data Protection Act.

Responsibilities

• Provide accurate and efficient secretarial support for the General Surgery services.
• Liaise with patients, GP practices and consultants.
• Manage and prioritise own workload and work independently.

Skills

Excellent communication skills

Ability to work to deadlines

Excellent knowledge of secretarial procedures

Excellent attention to detail

Excellent organisational skills

Excellent knowledge of MS Office, particularly Excel

Experience of minute taking

Previous NHS Medical Secretary experience

Knowledge of Patient Information System (PAS)

Experience of audio typing

Education

GCSE level with A-C Maths and English

Word processing or typing qualification (e.g., RSA III)

Tools

MS Office

Excel

Job description

Medical Secretary

The closing date is 07 December 2025

Previous applicant need not to apply

If you have highly efficient secretarial and organisational skills, an opportunity has arisen for a medical secretary position within the Colorectal and Lower GI service at Worthing hospital. This varied role provides support to Colorectal and Lower GI consultant surgeons and multidisciplinary clinical team

We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff

Previous secretarial/administration experience and typing skills are desirable, as are knowledge of the hospital environment and medical terminology

Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team

If you think you have the qualities to fill this post, then please apply. Training and support will be given to the successful candidate

There is one part time post available, on a fixed term or secondment basis to cover a 12-month maternity leave. Successful candidates will work at Worthing Hospital

Main duties of the job

To work as part of the administration team to provide accurate and efficient secretarial support for the General Surgery services

Your role will involve working for a busy team supporting the Colorectal and Lower GI service at Worthing hospital. It is a wide and varied role with tasks including liaising with patients, GP practices and consultants. If you enjoy being a team player this post offers variety and the opportunity to play a key role in supporting the team with the efficient running of the directorate

Specific duties include:

• Proofing of clinic letters and typing correspondence from audio dictation
• Amending departmental proformas as requested by clinician/coordinator
• Processing of consultant clinics, ensuring outcomes are complete on CareFlow and requested investigations recorded on database
• Maintain database for patients pending investigations and chasing results, liaise with clinicians regarding outcomes and actions
• Proficient use of MS Excel for preparing reports, analysing statistical information and maintaining finance spreadsheet for inpatient activity
• Responsible for taking and transcribing minutes at departmental meetings, as requested
• Typing of admin and any complex, urgent or specialist work e.g. investigating complaints
• Manage and prioritise own workload to be able to work independently
• To act as the first point of contact for all forms of communication with clinicians

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

Job responsibilities

Please see the attached job description for full details of the responsibilities of the medical secretary role

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

Person Specification

Skills

• Excellent communication skills, both verbal and written
• Ability to work to deadlines and meet conflicting demands
• Excellent knowledge of a full range of secretarial procedures and office duties
• Excellent attention to detail
• Excellent organisational skills
• Excellent knowledge of MS Office, particularly Excel
• Experience of minute taking
• Previous NHS Medical Secretary experience
• Knowledge of Patient Information System (PAS)
• Experience of audio typing

Qualifications

• Educated to GCSE level with A-C Maths and English
• An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma

People management and development

• Able to maintain confidentiality in accordance with the Data Protection Act
• Coordinating and working as part of a cohesive team
• Positive contribution to change to enhance the patient pathway experience and outcome
• Ability to work independently
• Ability to use own judgement/initiative and problem solve

Equality, Diversity, and Inclusion

• Evidence of having championed diversity in previous roles
• Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Sussex NHS Foundation Trust (279)