Medical Secretary

Primary Care Careers; Witham; On-site; GBP 40,000 - 60,000; Part time

Job summary

A healthcare practice in Witham is seeking a medical secretary to join their team on a part-time basis, for 18 hours per week. The role is pivotal in managing patient information and providing secretarial services including typing letters and reports, handling queries, and maintaining the clinical system. Ideal candidates will have strong administrative skills and a solid understanding of medical terminology. The practice offers a supportive environment with a friendly team focused on providing outstanding patient service.

Benefits

Minimum 28 days annual leave

Qualifications

• Primary care experience is desirable.
• Audio and touch typing skills are essential.
• Experience in general administration with good organisation skills.
• Knowledge of medical terminology is important.
• Excellent IT skills including MS Office are required.
• Experience with a clinical system is needed.
• Understanding confidentiality and data security is crucial.
• Ability to multi-task and work under pressure is necessary.
• Teamwork and independent working capability are important.

Responsibilities

• Provide a full secretarial service including typing of letters and reports.
• Handle queries about hospital appointments.
• Manage requests for information and ensure charges are invoiced.
• Arrange meetings and book rooms as needed.
• Design template letters and forms for the practice.
• Maintain the clinical system accurately and securely.
• Assist with gathering statistics and information.

Skills

Primary care experience

Audio and touch typing

Strong administrative skills

Knowledge of medical terminology

General IT skills including MS Office

Experience with clinical systems

Read-coding and workflow documentation

Confidentiality and data security understanding

Multi-tasking ability

Teamwork and independent working ability

Job description

Douglas Grove Surgery has an opportunity for a medical secretary to join our team on apart-time basis, for 18 hours per week working across 3 days.

With the increasing use of technology in general practice, medical secretaries are playing an important role in managing patient information and ensuring that healthcare providers have access to the data they need to deliver high-quality care.

Main duties of the job

• Providing a full secretarial service including the typing of letters, reports, patient referrals, meeting minutes, memorandums, etc.
• Handling queries regarding hospital appointments and treatments.
• Ensuring that any requests for information are appropriately dealt with and that all subsequent charges are invoiced appropriately.
• Arranging meetings (to include the booking of rooms) as required.
• Designing template letters and forms for use throughout the practice.
• Maintaining the clinical system, in an accurate and secure manner.
• Assisting with the gathering of statistics and information.

About us

Douglas Grove Surgery is a busy well-organised teaching practice, serving around 6500 patients. With a small admin team supportinga multidisciplinary team including: 2 x GPs 2 x Nurse Practitioners 2x Practice Nurses 1 x HCAs Clinical Pharmacists FCPs Mental Health Nurses Care Co-ordinator Social Prescriber We are a friendly and supportive team that strives to provide an outstanding service to its patients.

Benefits include:

• Annual Leave: minimum 28 days FTE, with enhancements for long service.

Job responsibilities

If you would like to find outmore information about this role, please do not hesitate to get in contact withus.

Person Specification

Experience

• Primary care experience is desirable.
• Audio and touch typing skills.
• Strong administrative experience and good organisation skills.
• Sound knowledge of medical terminology.
• Excellent general IT skills including MS Office and experience of working with a clinical system.
• Experience in read-coding and work-flowing clinical documentation.
• Understanding of the need to maintain confidentiality and data security, at all times.
• Ability to multi-task and to work accurately under pressure.
• Ability to work as part of a team, as well as independently.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.