Medical Secretary

Coventry and Warwickshire Partnership NHS Trust; Stratford-upon-Avon; On-site; GBP 22,000 - 28,000; Full time

Job summary

A healthcare organization seeks Medical Secretaries in Stratford-upon-Avon to provide secretarial support to clinical teams. Responsibilities include managing outpatient clinic schedules and assisting consultants with various tasks. Ideal candidates possess strong communication skills and secretarial experience, working autonomously in a busy environment. The role offers a range of benefits including generous leave and development opportunities.

Benefits

Generous annual leave

Excellent learning and development opportunities

Salary sacrifice schemes for gym membership

Discounts with various retailers

Wellbeing support services

Qualifications

• Experience in providing comprehensive secretarial service.
• Ability to build good working relationships with clinical teams.
• Capability to prioritize and multitask effectively.

Responsibilities

• Act as the first point of contact for consultants and patients.
• Manage outpatient clinic and extensive diary management.
• Provide ad hoc support to consultants as needed.

Skills

Secretarial experience

Excellent communication skills

Ability to manage complex tasks

Team player attributes

Job description

Overview

Three Band 4 Medical Secretaries

1 x 21hrs per week - based at Stratford Health Centre

1 x 37.5hrs per week - based at Stratford Health Centre

1 x 30hrs per week - based at St Mary, Leamington

Who we’re seeking

Applicants with secretarial experience to join our admin team in providing a comprehensive secretarial service to Consultant/Doctor(s) and their clinical teams, supporting the growing demand for provision of care for community adult mental health services within the South Warwickshire area.

We’re looking for applicants who are friendly and approachable with great communication skills, able to build good working relationships and promote change and efficiency. As well as being a team player, you’ll need to work autonomously and promote a flexible approach and strong work ethic to prioritise, multi-task, and delegate.

Applicants will share our values of Compassion, Respect, Excellence, Collaboration & Integrity to present a professional image and maintain the highest standards of customer service and confidentiality.

The Job Role

You will act as the first point of contact for your consultants’ and their patients, with a need to exercise judgement, resolve problems using initiative, and occasionally be required to manage challenging situations and sensitive conversations.

Working unsupervised on a day-to-day basis to meet deadlines, you will be managing a range of complex duties, including outpatient clinic management and extensive diary management. You will need to be adaptable and flexible with the ability to respond to enquiries both internal and external to the organisation in a professional manner.

The Medical Secretary roles include various ad hoc work requests from consultants and the clinical management team, plus the need to support consultants who are undertaking additional duties, e.g. medical education / teaching responsibilities etc.

This role includes a requirement to effectively manage your own workload and be able to delegate and line manage other administrative staff, including conducting supervisions and appraisals for Band 2 & 3 admin staff. You will work closely with other medical secretaries to cross cover workloads where needed and support the Senior Admin Lead and Admin Team Co-ordinator to help implement and promote positive change, and improve efficiencies, to provide a comprehensive and effective admin service, within a busy community adult mental health & Older Adult & Dementia outpatient environment.

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put ‘people at our heart’; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

Benefits

• generous annual leave entitlement which increases during your time with us
• excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• wellbeing support, including an in-house counselling service, external helpline and more
• staff networks and support group

We’re always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

Contact

For further details / informal visits contact: Name: Elisabeth Breyley
Job title: Senior Admin Lead
Email address: [e-mail]
Telephone number: 07920594097