Medical Secretary

NHS; Maidstone; On-site; GBP 27,000 - 31,000; Part time

Job summary

A leading healthcare provider in Maidstone is seeking a part-time Medical Secretary to manage administrative tasks within their Specialist Medicine Clinical Administration Unit. The ideal candidate will possess exceptional secretarial skills, good communication abilities, and previous experience. This role offers a supportive working environment and a comprehensive benefits package including at least 27 days of annual leave. Salary ranges from £27,485 to £30,162 pro rata.

Benefits

At least 27 days of annual leave

Membership in the NHS Pension Scheme

Blue Light card eligibility

Qualifications

• Previous secretarial experience required.
• Experience in customer service or dealing with the public.
• Knowledge of medical terminology or healthcare experience.

Responsibilities

• Work in a busy and pressured environment.
• Demo good communication and organisational skills.
• Flexible approach to duties.

Skills

Excellent interpersonal skills both verbal and written

Able to use initiative and work under pressure

Time management skills

Database management

Ability to organise and prioritise own workload

Education

Good standard of general education (to GCSE/A level)

Secretarial and audio-word-processing qualification (RSA3/advanced)

Tools

Allscripts

Job description

Please note this role is currently only being advertised to staff members who are currently working within the Kent and Medway IC S.

An exciting opportunity has arisen for a part time Medical Secretary within our Specialist Medicine Clinical Administration Unit at Maidstone Hospital.

You will have exceptional secretarial skills, and knowledge of all Microsoft packages. You should demonstrate excellent communication and organisational skills, be a team player, be self-motivated, able to prioritise a busy workload, work to deadlines and have a flexible approach to your duties.

If you would like to work in a supportive, friendly working environment, this could be the role for you!

Main duties of the job

You should be self-motivated with the ability to work in a busy and pressured environment. You should be able to demonstrate good communication and organisational skills, along with a flexible approach to duties.

Knowledge and experience within the health sector would be beneficial but not essential.

About us

Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 and 2024 NHS Staff Survey.

We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated and diverse team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.

Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day-care beds, diagnostic services (X‑ray, MRI, CT, and endoscopy), and consultation/treatment rooms.

Looking for flexible working?We are a flexible working‑friendly organisation. Whether it's adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.

Joining us includes a comprehensive benefits package:

• At least 27 days of annual leave plus public/bank holidays (pro‑rata for part‑time staff).
• Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefits
• Blue Light card eligibility
• And more, additional benefits can be found in the benefits documents below

Job responsibilities

Weve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your applicationfor errors/omissions prior to submission.

Please note that appointment to this post will be subject to a satisfactory Disclosure and Barring Service Check atStandard Level.

All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.

Person Specification

Qualifications

• Good standard of general education (to GCSE/A level.) or equivalent experience
• Secretarial and audio‑word‑processing qualification to at least RSA3/advanced level certificate

Experience

• Previous secretarial experience
• Customer service/dealing with the public
• Medical terminology / Healthcare experience
• Knowledge of Allscripts / ERS

Skills

• Excellent interpersonal skills both verbal and written
• Able to use initiative and work under pressure
• Ability to work with and support colleagues as part of a team
• Demonstrates good time management skills
• Ability to work within a team environment under pressure; prioritising work
• Systematic approach to problem solving
• Ability to work within a team environment under pressure; prioritising work
• Database management
• Ability to work using own initiative
• Understanding of 18 Week and Cancer Target rules
• Ability to organise and prioritise own workload

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£27,485 to £30,162 a yearpro rota per annum