Medical Secretary

NHS National Services Scotland; Larbert; Sur place; GBP 23 000 - 29 000; Plein temps

Résumé du poste

NHS Forth Valley is seeking an enthusiastic Medical Secretary to join Health Records Services on a fixed‑term/secondment basis for 12 months. The role requires proven secretarial experience, audio typing and a working knowledge of office IT systems.

You will be an excellent communicator, able to work independently and as part of a team, with good organisational skills and the ability to prioritise tasks to deadlines. Disclosure Scotland Level 2 will be required.

Qualifications

• Proven secretarial experience and audio typing with a working knowledge of office procedures and IT applications.
• Excellent typing speeds and knowledge of medical terminology.
• Excellent communication and interpersonal skills; able to work on own and in a team.
• Ability to prioritise tasks and work to tight timescales.
• Commitment to equality and diversity in the workplace.

Responsabilités

• Provide secretarial support within Health Records Services.
• Perform audio typing and accurate record keeping.
• Prioritise tasks and manage timescales efficiently.
• Communicate effectively with colleagues and service users.
• Assist with disclosure checks and compliance requirements.

Connaissances

Secretarial experience

Audio typing

Medical terminology

IT proficiency

Interpersonal skills

Outils

MS Office

Description du poste

Fixed Term or Secondment Opportunity* for 12 months to cover substantive post holders maternity leave.

*Secondment Opportunity – Existing permanent employees must first discuss this opportunity with their substantive line manager and complete the secondment request form prior to interview. The secondment request form and the associated secondment policy can be found on the HR/Recruitment intranet pages and must be completed and signed by the substantive line manager. The Candidate should then take it with them to interview as confirmation that an agreement has been granted.

An exciting position has arisen for an enthusiastic and motivated individual to undertake the role of Medical Secretary within Health Records Services.

You will have proven secretarial experience and audio typing with a working knowledge of office procedures and IT applications.

It is essential that you are an excellent communicator with good interpersonal skills, being able to work on your own, using initiative, as well as working as part of a team.

You should have good typing speeds, knowledge of medical terminology and be able to prioritise tasks to enable you to work within a timescale. Very good organisational skills and flexibility in approach to work are also essential.

The duties of this post require the successful candidate to complete a Level 2 Disclosure Scotland check.

Informal enquiries to: Donna McCloskey, Administration Co-ordinator for Secretarial Services on [phone]. Email – [e-mail]

Certificate of Sponsorship

Applicants who require sponsorship to work in the UK are advised to carefully review the eligibility criteria for the Skilled Worker or Health and Care Worker visa routes. NHS Forth Valley may be able to offer sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. If you are currently working in the UK on a Skilled Worker visa, transitional arrangements may apply. Please note that sponsorship is not guaranteed and is assessed on a case‑by‑case basis following interview and at the commencement of pre‑employment checks. For further information on visa requirements and sponsorship eligibility, please refer to the UK Government guidance.

It is also recommend that anyone applying for health and social care jobs in the UK from abroad read the following guidance: Applying for health and social care jobs in the UK from abroad - GOV.UK (www.gov.uk)

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third‑party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Please note that the majority of correspondence is sent by e‑mail, therefore please check your e‑mail regularly (including junk folders) and your Jobtrain account for updates.

NHS Forth Valley is positive about disabled people and is committed to offering an interview to disabled people who meet the minimum criteria for the job. Please contact the Recruitment Office on 0330 041 4694 if there are any reasonable adjustments, we can make to assist you with your application and/or interview.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.