Medical Secretary

NHS; Brackley; On-site; GBP 40,000 - 60,000; Part time

Job summary

A healthcare provider in the UK is seeking a dedicated Medical Secretary to provide administrative support to Doctors and Health Professionals for a part-time position. Candidates should have previous experience in a healthcare setting, strong organisational skills, and be proficient in Microsoft Office and SystmOne. The role involves managing referrals, typing medical reports, and ensuring compliance with confidentiality standards. Join a committed team and contribute to patient care in the community.

Benefits

Competitive hourly rates

Comprehensive induction training

Supportive healthcare environment

Qualifications

• Experience working in a healthcare environment, preferably in a GP practice.
• Ability to touch type.
• Must handle sensitive information with discretion.

Responsibilities

• Provide audio, copy typing, and word processing services for GPs.
• Action referrals within the eReferral system.
• Establish and maintain filing and administrative systems.
• Receive and dispatch mail as appropriate.

Skills

Organisational skills

Attention to detail

Communication skills

Experience in healthcare

Proficiency in medical terminology

SystmOne competency

Education

Previous Medical Secretary experience

Tools

Microsoft Office

SystmOne

Job description

We are seeking a dedicated and detail-oriented Medical Secretary for 16 hours per week (Monday or Tuesday and Friday). To provide a comprehensive secretarial service to the Doctors and Health Professionals assisting them in achieving their objectives and to liaise with all relevant and appropriate services.

You will be responsible for processing referrals, typing correspondence and medical reports, and ensuring all documentation meets NHS standards and confidentiality requirements.

The ideal candidate will have previous experience working in a healthcare environment, preferably within a GP practice or similar medical setting. Strong organisational skills, attention to detail, and the ability to handle sensitive information with complete discretion are essential. Proficiency in medical terminology, excellent communication skills, and competency with SystmOne would be highly advantageous.

We value team players who can work efficiently under pressure while maintaining a professional, compassionate approach when dealing with patients and colleagues. Flexibility and adaptability are important as you'll be stepping into an established team environment.

Main duties of the job

• To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.
• To action referrals within the eReferral system.
• To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
• To maintain the computer system in an accurate and secure manner.
• To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
• To assist with the gathering of statistics and information when required.
• To provide cover for members of the secretarial team during periods of sickness and annual leave.
• To receive and dispatch mail and maintain a pending system as appropriate.

About us

Brackley Medical Centre is an innovative and supportive training practice which aims to provide high quality, safe and personalised patient care to over 16,000 patients. We are based in a purpose built health care facility which opened in 2020; the building is shared with both Northamptonshire Health Foundation Trust and Oxford University Hospital Trust who both operate a variety of secondary care services and satellite clinics which provides our patients with unique local services for our semi-rural practice.

This temporary position provides competitive hourly rates commensurate with experience, along with the opportunity to gain valuable experience in a supportive healthcare environment. You'll work alongside experienced professionals who are committed to providing excellent patient care and will receive comprehensive induction training to ensure you're fully prepared for the role.

Join our dedicated team and make a meaningful contribution to patient care in our community.

Job responsibilities

To provide acomprehensive secretarial service to the Doctors and Health Professionalsassisting them in achieving their objectives and to liaise with all relevantand appropriate services.

The post holder will beresponsible for undertaking a wide range of administrative and secretarialduties, which include Secondary care referrals and ensuring that theappropriate action is taken. The audio transcription and text processing ofclinical letters, reports and other correspondence as required by the PracticeTeam.

Person Specification

Experience

• Must be experienced in Microsoft Office
• Experience of working in primary care
• Experience of SystmOne

Qualifications

• Ability to touch type
• Previous Medical Secretary experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.