Medical Secretary

Derbyshire Healthcare NHS Foundation Trust; Blackbrook; On-site; GBP 27,000 - 31,000; Part time

Job summary

A healthcare organization in the UK is seeking a part-time Medical Secretary to support the Eating Disorders Team in Belper. This role requires excellent organizational and communication skills, as the successful candidate will provide a high-quality medical secretarial service, manage diaries, and liaise effectively with patients and medical teams. Ideal candidates will have experience in mental health settings and proficiency in IT applications like Excel, Outlook, and Word. This is a contracted position for six months with competitive pay.

Benefits

27 days annual leave plus bank holidays

Yearly appraisal and ongoing training

Health service discounts

Incremental pay progression

Qualifications

• Proven secretarial skills for a comprehensive medical secretarial service.
• Excellent communication and ability to liaise with patients and staff.
• Excellent keyboard skills for audio typewriting of clinical letters.

Responsibilities

• Provide high quality medical secretarial and administrative service.
• Manage diaries and prioritize workload to meet deadlines.
• Draft correspondence and maintain effective communication with all agencies.

Skills

Secretarial skills

Communication skills

Organizational skills

Audio typing

Experience in Mental Health/Psychiatry

Education

GCSE English or equivalent

Tools

Excel

Outlook

Word

Job description

An opportunity has arisen for a part-time (15 hours) Medical Secretary, based within the Eating Disorders Team at Unity Mill in Belper. This will be a fixed term contract for six months.

We are looking for someone with proven secretarial skills to undertake the delivery of a comprehensive, high quality medical secretarial service to the Adult Consultant Psychiatrists and the medical staff within the Community Mental Health Team.

You will have excellent communication skills and the ability to liaise with patients, carers and all levels of staff, dealing with calls promptly and sensitively and ensuring that urgent calls are passed on as appropriate.

Excellent keyboard skills are essential as you will be responsible for the audio typewriting of clinical letters and for ensuring the Trust's patient databases are accurately maintained.

We will provide the successful candidate with appropriate training in the necessary Trust IT systems and on-going support in their use.

This is a varied role that also includes the booking, servicing and reconciliation ofclinics.

Main duties of the job

The post holder will ensure the delivery of a comprehensive, high quality medical secretarial and administrative service to the Consultant Psychiatrists and their junior medical team.

The post holder plays a central role within the provision of services and is required to exercise initiative, independent judgement and decision making within situations arising from the duties described below to ensure an effective high-quality service.

This will include managing diaries for the Consultant(s) and their team.

We are committed to Equal Opportunities and improving the working lives of our staff.

About us

Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.

CQC rated us as 'GOOD' overall, commenting on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the trust."

Benefits include:

• Commitment to flexible working where this is possible
• 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' service
• Yearly appraisal and commitment to ongoing training
• Good maternity, paternity and adoption benefits
• Health service discounts and online benefits
• Incremental pay progression
• Free confidential employee assistance programme 24/7
• Access to our LGBT+ network, BAME Network and Christian Network
• Health and wellbeing opportunities
• Structured learning and development opportunities

Job responsibilities

Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

• To provide a comprehensive, high quality medical secretarial and administrative service to the Consultant Psychiatrist and their Medical team, to include medical and general audio, preparing correspondence, word processing of letters, memos, court reports, Mental Health Act and Home Office reports and checking the accuracy of information.
• To draft correspondence as required on behalf of the Consultant and team.
• Manage and prioritise own workload to meet strict deadlines. Required to work flexibly within the remit of the post.
• To work flexibly with other medical secretary colleagues to ensure that workload pressures and absences due to annual leave and sickness are dealt with appropriately, by using available resources.
• Act as a contact point to ensure effective communication with all outside agencies, patients and carers.
• In accordance with Trust Policies and Procedures use initiative and judgement to make decisions on action required to resolve routine and complex issues and, where appropriate, to convey information to clinical or managerial staff for action.

As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visas and Immigration. Please note that as the current salary threshold is £25,000 it is unlikely we will be able to offer sponsorship for this post as without 2 years previous NHS Service at Band 3 you will commence at the bottom of the pay band which currently does not meet the minimum salary requirement for sponsorship (bank and agency service is excluded). This would apply to anyone who has current time limited right to work in the UK and would require sponsorship in the near future commencing at the bottom of the band. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the gov.uk websiteSkilled Worker visa: Overview - GOV.UK(www.gov.uk)

Person Specification

• GCSE English or equivalent
• Experience working with IT packages, Excel, outlook, Word
• Evidence of good communication skills
• Evidence of good organisational skills
• Audio typing experience
• Experience/Knowledge of working within Mental Health/Psychiatry
• Experience working as a Medical Secretary

Typing

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

£27,485 to £30,162 a yearper annum, pro rata