Medical Secretary

NHS; Aylesbury; On-site; GBP 20,000 - 25,000; Part time

Job summary

A healthcare provider in the UK seeks a part-time medical secretary for their team. The role demands excellent attention to detail and the ability to work effectively in a busy environment. Responsibilities include managing referrals, handling patient records, and addressing inquiries. Candidates should possess GCSE qualifications in English and Maths, along with prior experience in a healthcare setting. Flexibility to cover extra hours is essential. This is an opportunity to contribute to a supportive team focused on patient care.

Qualifications

• Previous experience as a secretary, preferably in healthcare.
• Experience in primary or secondary care is desirable.

Responsibilities

• Generate hospital referrals using electronic and manual systems.
• Manage electronic referral system worklists.
• Deal with telephone inquiries and general correspondence.
• Produce patient records from the computer system.
• Raise invoices for services rendered.
• Chase queries at the hospital.
• Input and extract information on the practice computer system.
• Perform ad-hoc administrative duties.
• Attend training courses and staff meetings as required.

Skills

Attention to detail

Team working skills

Calm under pressure

Computer skills

Organizational skills

Multi-tasking

Education

GCSE grade A to C in English and Maths

Job description

An exciting opportunity has arisen for a medical secretary to join our friendly, forward-thinking and supportive team at Unity Health. Thiswould be a part-time role and would be mainly based in Brill plus travel to another site 1 day per week. This busy yet rewardingrole requires excellent attention to detail, team working skills and aresponsible attitude. You will need to be able to remain calm under pressure,multi-task, have great computer skills and be very organised. Due to the natureof the role, flexibility to work extra hours to cover for holiday and sicknessis required.

Main duties of the job

1. To generate hospital referrals using the electronicreferral system and manual referrals to the community using AccuRx. Thisinvolves copy typing, generating specific referral forms and generalinstructions from the clinician. Ensuring that these are done in a timelymanner.2. To manage both electronic referral system worklists and EMIS worklists.

3. To receive and deal with telephone enquiries andemails received to the generic email address and take action or pass onmessages, as appropriate.

4. To produce copies of patient records from thecomputer system and photocopying of paper medical records for insurancereports, solicitors and other requesting parties. Manage completion of anytravel claim forms, private health forms and firearms licensing forms.

5. Raise the appropriate invoice covering any work forwhich the practice may make a charge. This will include insurance reports,reports for solicitors and private patients.

6. Chase queries at the hospital, understanding whenthings have gone down an incorrect pathway and re-address as necessary.

7. Action patient tasks sent to the secretarial groupswithin EMIS web, Docman and Klinik.

8. To input, extract and refer to information on thepractice computer system.

9. To carry out any ad-hoc administrative duties asrequired by the senior management team or Partners.

10.To attend training courses and staff meetings as requested by the seniormanagement . These may not be held during the normal working hours for the post

About us

Unity Health are a 7 Partner, 5-site GMS practice based acrossBuckinghamshire, caring for a growing patient population of over 21,000. Oursites include Brill, Chinnor, Long Crendon, Princes Risborough and Thame,offering an interesting mix of semi-rural and town-based patient demographics.

As a Training Practice, we are dedicated to continuousimprovement, innovation and the professional development of all team members.

Job responsibilities

This part-time role and would be mainly based in one of our five sitesplus travel to another site at least 1 day per week. This busy yet rewardingrole requires excellent attention to detail, team working skills and aresponsible attitude. You will need to be able to remain calm under pressure,multi-task, have great computer skills and be very organised. Due to the natureof the role, flexibility to work extra hours to cover for holiday and sicknessis required.

Person Specification

Experience

• Experience of working as a secretary preferably within the healthcare profession.
• Experience of working in primary or secondary care.

Qualifications

• GCSE grade to A to C in English and Maths

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.