Medical Secretary

Hywel Dda University Health Board; Aberystwyth; On-site; GBP 27,000 - 31,000; Part time

Job summary

A healthcare organization in Wales is seeking a Band 4 Medical Secretary to join the secretarial team at Bronglais General Hospital, with 15 hours of work per week. The role requires providing administrative support in Gynaecology, managing sensitive information, and maintaining confidentiality. Ideal candidates will have medical secretarial experience, strong organisational skills, and proficiency in Microsoft applications. A desire to engage with Welsh language services is welcomed, and competitive annual salary ranging from £27,898 to £30,615 is offered.

Qualifications

• Experience in a medical secretarial role is essential.
• Working knowledge of patient database systems is required.
• NHS experience is preferred.

Responsibilities

• Provide a comprehensive secretarial service to Consultants.
• Handle sensitive letters and reports with confidentiality.
• Manage mail receipt and distribution.

Skills

Efficient typing skills

Audio transcription

Communication skills

Organisational skills

Tact and diplomacy

Education

RSA III or equivalent

Medical Terminology Qualification

AMSPAR

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Email

Job description

This is an exciting opportunity to join the secretarial team at Bronglais General Hospital.

Applications are invited from efficient and suitably qualified individuals for the post of a Band 4 Medical Secretary 15 hours per week, working in Gynaecology.

Main duties of the job

The successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams.

You will undertake a wide-range of duties including receipt and distribution of mail, audio transcription and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board's patient database system. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills.

Experience of Microsoft Word, Excel, Power Point, and E-Mail, coupled with proven secretarial skills (including audio typing skills) and previous experience of medical terminology is essential.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

• Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
• Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
• Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
• 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
• Numerous mental health and learning disabilities services

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh isdesirablefor this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 07.01.2026

Person Specification

Qualifications and Knowledge

• RSA III or equivalent demonstrable experience of typing plus experience of a full range of duties working in an administrative / office environment
• Knowledge of Medical / Healthcare Terminology
• Medical Terminology Qualification
• AMSPAR

Experience

• Previous medical secretarial experience
• Working knowledge of patient database systems
• NHS experience

Other

• Flexible approach to the needs of the service

Language Skills

• Welsh Speaker (Level 1)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£27,898 to £30,615 a yearper annum pro rata