Medical Rota Coordinator

Lewisham and Greenwich NHS Trust; City Of London; On-site; GBP 31,000 - 38,000; Full time

Job summary

A healthcare provider is seeking a Medical Rota Coordinator to manage the Women's & Children medical rotas. This role involves coordinating staff schedules, advising on rota issues, and ensuring compliance with NHS policies. The ideal candidate will have clinical administration experience and a relevant qualification. The position offers a salary ranging from £31,049 to £37,796 annually, plus HCAS.

Qualifications

• Experience in a clinical administration role with knowledge of busy systems.
• Experience in a role with similar responsibilities.
• Good working knowledge of medical staffing issues.

Responsibilities

• Manage the Women's & Children medical rotas.
• Coordinate doctors' leave to support service delivery.
• Fill vacant shifts and ensure efficient rota organisation.

Skills

Clinical administration experience

Knowledge of NHS policies

Proficiency with spreadsheets and databases

Education

NVQ 5/Degree or equivalent

Tools

BSMS system

e-rostering

Job description

The Medical Rota Coordinator is responsible for managing the Women's & Children (W&C)medical rotas. A key function of this role will include the co-ordination of medical staff rotas to ensure the service is resourced to the required levels each day.

Main duties of the job

Rota management to include: compliance, hours, induction and locum bookings ofthe junior doctors across the division.Advising Service Manager and Lead Clinicians on rota issues and absence recording in line with relevant policies e.g. Special Leave PolicyAhead of the implementation of e-rostering, devising systems to compile and record sickness, annual leave and study leave.The devising and management of W&C Consultants, middle grade and juniordoctor's rota.Take a lead role in filling all vacant shifts, ensuring there is a weekly contingencyplan in place.To ensure the efficient organisation of the rotas, co-ordinating doctors leave in order to support the delivery of the service.To support Clinical Directors, Lead Clinicians, SPRs to ensure that there isappropriate medical cover across the divisionAllocate junior doctors' four, six and twelve monthly rota patternsBe the main point of contact for securing locum cover for Consultants, junior doctors and middle grade staff where there is a staffing shortfallBe the main point of contact for collecting and recording Consultants Middle Grade &Junior Doctor annual leave, study leave and sick leave.

About us

Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:

• Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
• Widening access (anchor institution) and employability
• Improving the experience of staff with disability
• Improving the EDI literacy and confidence of trust staff through training and development
• Making equalities mainstream

Job responsibilities

Ensure these rotas are completed proactively to ensure rotas are developed in a forward planning manner to assist with operational and personal arrangements. Liaise with othercolleagues and stakeholders to achieve this.Book locums as required/directed for compliance of rotas and in line with Divisional guidancefor short-term cover.Ensure rotas are circulated to all Divisional areas to make sure cover arrangements arewidely known throughout the Division.

Person Specification

Education and Qualifications

• NVQ 5/Degree or equivalent acquired through study or combination of study and relevant experience

Experience

• Experience of working in a clinical administration role enabling a knowledge of systems and ways of working in a busy clinical setting to be developed and applied to performance in this role.
• Experience of working in a post with similar responsibilities
• Understanding of relevant NHS policies and procedures.

Knowledge

• A good knowledge of corporate and information governance issues.
• Sound understanding of practical Data Protection issues.
• Understanding of the differences between all contracts for medical and dental staff e.g. training contracts
• Good working knowledge and understanding of medical staffing issues including terms and conditions of service and Junior Doctors rotations
• Knowledge of managing medical rotas.
• Proficiency with spreadsheet, database, BSMS system, erostering

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£31,049 to £37,796 a yearper annum plus HCAS