Medical Rostering Administrator

NHS; Stoke-on-Trent; On-site; GBP 60,000 - 80,000; Full time

Job summary

A prominent healthcare trust in Stoke-on-Trent is seeking a Medical Rostering Administrator to support the quality medical deployment service. The role involves managing rotas, liaising with medical staff, and ensuring appropriate staffing levels. Candidates should have GCSE Maths and English, and experience within the NHS. This position is key to maintaining service quality and ensuring efficient operation within medical teams.

Qualifications

• Must hold GCSE Maths and English at C grade or above.
• Experience working with medical staff is required.
• Familiarity with NHS practices is advantageous.

Responsibilities

• Support with managing the live rosters.
• Align doctors to rosters for each new starter.
• Assist with managing roster gaps and securing medical staff.

Skills

NHS experience

Experience with medical staff

Education

GCSE Maths and English (or equivalent) at C grade or above

Job description

Medical Rostering Administrator

The closing date is 10 November 2025

University Hospitals of North Midlands is currently unable to provide sponsorship for this role. If you hold a graduate visa, you are welcome to apply; however, UHNM will not be able to offer sponsorship at the end of your graduate visa, and you must have at least six months until your visa expires at the start of your employment for training and operational reasons.

To work within the Medical Workforce Team supporting a quality medical deployment service for the Trust. Supporting the Care Group Rostering Coordinators, processing in accordance with Trust Policy and Procedures the doctor rota gaps, recording of resignations, swaps, absence and sickness and booking internal bank doctors and agency doctors as requested by medical departments.

Main duties of the job

The Medical Rostering Administrator will assist the Rostering Coordinator and Team Leader:

• Support the Rostering coordinators to ensure that the e‑Rostering system has the correct rota templates against each roster.
• Align doctors to rosters for each new starter and rotational post.
• Support the Rostering coordinators with managing the live rosters.
• Support with the management of swaps, sickness and absence recording on the e‑Rostering system.
• Support the management of medical rota gaps including securing the recruitment of medical bank staff and temporary staffing solutions in conjunction with senior medical staff.

About us

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke‑on‑Trent and County Hospital in Stafford, we are proud to serve around three million people and we are highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM creates and encourages a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co‑created by staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Job responsibilities

For more information on working for the Trust, please see the attached Job Description and Person Specification.

Person Specification

Qualifications

• GCSE Maths and English (or equivalent) at C grade or above

Experience

• NHS experience
• Working with medical staff

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

University Hospital of North Midlands NHS Trust