Medical Records Clerk

The Newcastle upon Tyne Hospitals NHS Foundation Trust; Newcastle upon Tyne; On-site; GBP 20,000 - 25,000; Full time

Job summary

A regional NHS Trust is seeking a flexible and enthusiastic Medical Records Clerk to join their dynamic team in Newcastle upon Tyne. The role involves supporting a large-scale digitisation project, managing diverse document types in the Medical Records library, and delivering timely administrative services. Strong organisational and communication skills are essential, with previous experience in medical records being desirable but not mandatory. Flexible working arrangements can be discussed.

Benefits

Flexible working arrangements

Qualifications

• Must be committed to delivering first-class administrative service.
• Previous experience in a Medical Records setting is desirable, but not essential.
• Ability to manage digitised data and support various services.

Responsibilities

• Work closely with colleagues in the Medical Records library.
• Support the Scanning Bureau service, including preparation and scanning.
• Participate in the archiving of paper medical records.
• Process paper medical records promptly.

Skills

Organisational skills

Communication skills

Interpersonal skills

Flexibility

Enthusiasm

Motivation

Job description

We are looking for an individual who are organised, flexible, enthusiastic and well-motivated to take on the role of a Medical Records Clerk. You will work closely with colleagues, contributing to all work carried out within the department. This will involve working within the Scanning Bureau, working in the Medical Records library and supporting colleagues, supervisors and management. To join our team, you must be committed to the delivery of a first‑class administrative service. As well as having strong communication and interpersonal skills. Previous experience working within a Medical Records setting is desirable, though not essential. The successful candidate will join our dynamic team. You will take on a diverse range of responsibilities within our busy medical records library, supporting essential services while contributing to an exciting, large‑scale digitisation project that is transforming how we deliver care.

• Interview Date: Thursday 04 December 2025
• 37 Hours 30 Minutes/Week
• You will be redirected to Trac to apply for the vacancy.
• Expand the job details section and read all of the information before applying for the vacancy, to provide an effective and efficient medical records service that will deliver the timely availability of the medical record to support patient care.
• To manage the digitised data that forms part of the electronic patient record.
• To provide an effective and efficient Scanning Bureau service that will include the preparation, scanning, validation and uploading of diverse document types.
• To participate in the archiving process of the paper medical record.
• To undertake the prompt processing of the paper medical records library.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.