Medical PA to a Medical Director!

Office Angels; City Of London; On-site; GBP 32,000 - 38,000; Full time

Job summary

A leading recruitment agency is seeking a dedicated Medical Personal Assistant to support Consultants at a prestigious private clinic in the West End. This role involves providing pro-active administrative support, coordinating schedules, and ensuring exceptional patient care. Ideal candidates will have at least two years' experience in a similar role, possess strong organisational skills, and be proficient in Microsoft Office applications. Join a vibrant team committed to excellence in the medical field.

Qualifications

• Minimum of two years' experience as a Medical Secretary in a team-oriented environment.
• Strong understanding and respect for confidentiality.
• Professional demeanour, remaining calm and composed under pressure.
• Self-motivated with the ability to prioritise tasks independently.

Responsibilities

• Provide pro-active PA support to Consultants.
• Coordinate schedules and manage workloads efficiently.
• Serve as a point of contact for patients, booking appointments and answering queries.
• Handle telephone and email enquiries professionally.

Skills

Organisational skills

Communication skills

Attention to detail

Microsoft Office proficiency

Problem-solving

Tools

MediTEX

MidexPro

Job description

Join Our Team as a Medical Personal Assistant to a Medical Director!

Are you passionate about making a difference in the medical field? Do you thrive in a dynamic environment where your organisational skills and empathy can shine? Our client, a prestigious private clinic specialising in gynaecology and fertility treatments, is seeking a dedicated Medical Personal Assistant to join their vibrant team in the West End!

Location

West End

Job Type

Permanent

Working Hours

Monday to Friday, 8am to 6pm

Salary

£38,000

About the organisation

This renowned clinic is dedicated to providing outstanding patient care, combining clinical expertise with human empathy to change perceptions of fertility for the better.

Position Overview

As a Medical Personal Assistant, you will provide exceptional pro‑active PA and secretarial support to our Consultants. This role involves coordinating schedules, managing workloads, and ensuring the smooth running of clinic commitments.

Key Responsibilities

• Collaborate with assigned Consultants to oversee their patient caseloads, ensuring top‑notch administrative support.
• Serve as a first point of contact for patients‑booking appointments, answering queries, and relaying messages.
• Handle telephone and email enquiries with professionalism, ensuring timely and accurate information is provided.
• Prepare patient results and queries for Consultants, including liaising with third parties for essential information.
• Ensure all necessary documentation is ready ahead of clinic lists, updating patient files accordingly.
• Format and send reports dictated by the Consultant efficiently.
• Provide clear information to patients regarding investigations and treatment options.
• Coordinate the Consultant's diary to ensure seamless workflow, in consultation with other teams.
• Identify opportunities for process improvements to enhance efficiency.

Ideal Candidate Profile

• Minimum of two years' experience as a Medical Secretary in a team‑oriented environment.
• Excellent verbal and written communication skills.
• Strong understanding and respect for confidentiality.
• Professional demeanour, remaining calm and composed under pressure.
• Proficiency in Microsoft Office (PowerPoint, Excel, Word) and other relevant systems.
• Self‑motivated with the ability to prioritise tasks independently.
• Highly organised, detail‑oriented, and analytical with a solution‑focused mindset.

Additional Information

• Previous experience in a private fertility environment is preferred, and knowledge of MediTEX and MidexPro is a plus but not essential.
• This position is subject to an Enhanced DBS check.

Diversity and Inclusion

We celebrate diversity and are committed to creating an inclusive environment for all employees. We believe that a diverse workplace fosters a stronger team and encourages everyone to bring their true selves to work.

If you are ready to take on this exciting challenge and contribute to a culture of care and excellence, we would love to hear from you! Apply today and join us in transforming the future of fertility care!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.