Medical HR Administrator | The Royal Marsden NHS Foundation Trust

The Royal Marsden NHS Foundation Trust; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading cancer care institution in Greater London is seeking a proactive professional to manage key medical workforce processes, including recruitment coordination and appraisal compliance. The role involves ensuring adherence to Trust policies and supporting data analysis. Ideal candidates will have strong communication and organizational skills, with experience in medical workforce management. This position offers opportunities for professional development in a dynamic working environment.

Benefits

Learning and development opportunities

Flexible working requests supported

Wide range of staff benefits

Qualifications

• Experience in managing medical workforce processes.
• Ability to interpret Trust and national policies.
• Experience in providing administrative support for new starters.

Responsibilities

• Manage core medical workforce processes with adherence to Trust policies.
• Provide support for new starters and maintain accurate records.
• Act as a contact for medical workforce enquiries and coordinate appraisal processes.

Skills

Proactive communication

Attention to detail

Organizational skills

Data analysis

Compliance knowledge

Tools

TRAC

ESR

Job description

We’re looking for a proactive, detail‑oriented professional to take ownership of vital medical workforce processes, including appraisal compliance, honorary contracts, and recruitment coordination. The post holder will independently manage key medical workforce processes.

This role requires interpreting Trust and national policies, ensuring compliance, and providing specialist guidance to stakeholders. The post holder will support accurate data analysis, reporting, and decision‑making, acting as a subject matter expert while maintaining excellent communication and organisational skills in a fast‑paced environment.

Responsibilities

• Manage core medical workforce processes, including medical appraisal compliance, honorary contracts, and recruitment coordination, ensuring timely delivery and adherence to Trust policies.
• Provide administrative support for new starters, pre‑employment checks, and maintain accurate records on Trust systems such as TRAC and ESR.
• Act as the first point of contact for medical workforce enquiries, managing appraisal and honorary inboxes, providing guidance, and ensuring timely responses.
• Coordinate and monitor appraisal and revalidation processes, including scheduling, compliance tracking, and supporting doctors and managers.
• Process honorary and observer contracts, ensuring completion of pre‑employment checks and updating relevant systems.
• Support the end‑to‑end recruitment process for medical staff using TRAC, liaising with recruiting managers, managing communications, and ensuring compliance with NHS and Trust standards.
• Monitor and manage exception reporting, liaising with relevant parties to resolve issues promptly.
• Maintain confidentiality, work collaboratively within the team, and contribute to service improvement initiatives.
• Participate in relevant projects and support system upgrades as required.
• Uphold the Trust’s equality and diversity policies in all aspects of work.

About The Trust

The Royal Marsden NHS Foundation Trust is a world‑leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals – one in Chelsea, London, and one in Sutton, Surrey – as well as a Medical Daycare Unit in Kingston Hospital.

At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.

At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees' work‑life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our ongoing achievements.

For further information on this role, please see the attached detailed Job Description and Person Specification.

This advert closes on Monday 10 Nov 2025.