Medical Education Senior Administrator

Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust; Wigan; On-site; GBP 27,000 - 31,000; Full time

Job summary

A healthcare provider in Wigan is looking for a Medical Education Senior Administrator to provide comprehensive administrative support for medical training programmes. The role requires coordinating training for junior doctors and ensuring compliance with quality standards in medical education. Ideal candidates should have strong multitasking and communication skills, along with relevant administrative experience and adeptness in using Microsoft Office. Opportunities for flexible working are available.

Qualifications

• Experience of working independently and within a team.
• 3 years experience in an administrative role.
• Previous NHS experience.

Responsibilities

• Support the delivery of specialty training programmes.
• Maintain databases and collate information.
• Coordinate the Trust and specialty induction programmes.

Skills

Multitasking

Communication

Organizational skills

Attention to detail

Teamwork

Education

GCSE or equivalent level of education

NVQ Level 4 in Business Administration or equivalent

ECDL or equivalent

Tools

Microsoft Office

Presentation/AV equipment

Job description

Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust

Medical Education Senior Administrator

The closing date is 14 January 2026

The post holder is responsible for the administration of the Lead Employer training programmes and organisation of quality assurance and improvement for doctors in ensuring that all aspects of the Trust's Medical Education Programmes comply with NHSE requirements and that all assessments and documentation supporting training is produced and organised in a timely manner. The postholder is also required to ensure the timely & successful implementation, application, and reimbursement of Study Leave and Medical Work Experience. The post holder will work with representatives from the Lead Employer and the Trust Human Resources team to plan and co‑coordinate the rotation of doctors in training across the Trust and delivery of associated training and education for trainees including Trust and speciality inductions.

Please note that this vacancy may close early if a sufficient number of applications are received. We encourage interested candidates to apply promptly to avoid disappointment.

Main duties of the job

The Medical Education Senior Administrator will be part of a proactive team delivering effective high‑quality education and training programmes for junior doctors in training within the Trust.

The post holder will support the delivery, organisation, and quality assurance of core & speciality training programmes to ensure that thorough and high‑quality audit of medical educational activity takes place within the Trust. The post holder will be responsible for the planning and delivery of Trust & Speciality Inductions for junior doctors on placement at the Trust and to ensure the successful implementation and application of study leave for medical staff within the trust, along with administering the Medical Work Experience Programme for local students.

The post holder will support the Head of Medical Education, Library Services & Clinical Skills (HoME) in the development and implementation of medical education programmes, teaching programmes and planning and delivery of induction programmes for:

• Core and Speciality Trainees (CT/ST)
• General Practice Speciality Trainees (GPST)
• Internal Medicine Trainees (IMT)
• Medical Work Experience Programmes (MWEP)

The post holder will ensure that the programmes are in line with local and national standards. This will involve working with, and providing advanced administrative support to, the HoME, Programme Leads, Training Programme Directors and other senior members of the Medical Education team.

About us

Choose Well - Choose WWL

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement and living our values.

People at the Heart

Listen and Involve

Kind and Respectful

ONE Team

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs.

At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.

Job responsibilities

Provide quality assurance to support the delivery, organisation, and audit of specialty training programmes Provide administrative support to the Head of Medical Education in respect of speciality training programmes and lead employer trainees including (but not limited to) maintaining databases, collating information, and the delivery & evaluation of teaching Work with Head of Medical Education, Programme Leads, Training Programme Directors and other senior members of the Medical Education team and implement robust systems and processes for assuring the Trusts medical education programmes for CT/ST comply with the requirements of the General Medical Council (GMC), NHS England and Royal Colleges Assemble & Co‑ordinate the GPST out of hours rota, ensuring all participants have had adequate induction before working out of hours Co‑ordinate and evaluate the Trust and specialty induction programmes in July/August, December, February and April ensuring that these comply with deanery and Trust requirements Be the first point of contact for day‑to‑day matters relating to Lead Employer trainees postgraduate education within the department, escalating to the HoME when necessary Provide data and/or reports as required by the HoME for the Trainee Medical Education Committee, preparing action plans and progress reports in a timely manner when required Be responsible for maintaining records of teaching attendance and escape any concerns Support the HoME to coordinate Trust monitoring visits from HEE as required ensuring relevant evidence and data is available Work collaboratively and co‑operatively with the Undergraduate Administration team to streamline current working practices and integrate the postgraduate and undergraduate teams and functions as appropriate Work collaboratively and co‑operatively with the Rota Coordinators to ensure rotational trainee information is shared with relevant departments for service planning Deal with very sensitive and confidential information and be responsible for escalating matters appropriately Assist, and provide guidance to, the Clerical Assistant to collectively co‑ordinate the on boarding process for Medical Work Experience Programme at the Trust, liaising with external local colleges and internal trust departments to ensure a smooth application process and placement experience for local students Ensure that efficient office procedures and systems are in place to support audit and quality assurance Work independently on all aspects of the role, managing own workload whilst recognising when it is appropriate to seek advice or assistance Work collaboratively with the other members of the department and the Medical Education Manager to maintain an efficient service in the office, especially in times of absence, i.e.: annual leave and sickness leave and providing assistance in times of particular pressure in any area Provide timely information to the Head of Medical Education and Library Services, Medical Education Manager and the Director of Medical Education for inclusion in the annual report to the deanery when requested Establish and maintain effective, accurate and where appropriate, confidential filing system, ensuring files and specific information can be easily retrieved Ensure the successful implementation, application and reimbursement of study leave for medical staff within the Trust, ensuring that all new Consultants, SAS and Locally Employed doctors are made aware of their study leave entitlements so funding/leave can be accessed equitably Be the first point of contact for all Study Leave queries with responsibility for the Tracker2 electronic Study Leave system, processing applications and pulling off system reports when required To maintain own current awareness of NHS issues, local and national health policy To undertake and participate in Trust‑wide initiatives To identify own training and development needs and undertake appropriate training and education as required To work in accordance with the corporate objectives To maintain confidentiality at all times in accordance with the NHS and professional codes To undertake any additional duties in accordance with the grade and nature of the post Attend appropriate regional meetings in relation to specialty training and represent the Trust and Medical Education Department at these events Develop and maintain close working links with NHSE staff who are involved with specialty training Contact all new locally employed doctors requesting information so study leave/funding can be equitably accessed To provide short‑term cover for colleagues during periods of leave Ordering of non‑stock items Ensure effective use of resources within own role Have devolved responsibility for individual study leave allowances and to ensure that processes and policies are followed in the application & claims of study leave budgets for medical staff Provide cover for evening and weekend meetings on a rota basis

Person Specification

Qualifications

• GCSE or equivalent level of education
• NVQ Level 4 in Business Administration or equivalent
• ECDL or equivalent

Experience

• Previous NHS experience
• 3 years experience in an administrative role
• Experience of working independently
• Experience of team working
• Experience of working in Medical Education
• Experience of using presentation/AV equipment
• Supervisory Experience

Skills

• Ability to multitask and manage own workload, re prioritising regularly to ensure deadlines are met
• A good level of literacy and numeracy skills and the ability to maintain accuracy to high standards
• Ability to communicate clearly & confidently both in verbal and written communication to all levels of staff
• Able to deal with difficult situations
• Minute taking
• Organised and methodical with an attention to detail
• Professional & Friendly
• Excellent organisational skills
• Ability to develop administrative systems

Knowledge

• Ability to recognise and resolve routing issues escalating where appropriate
• Computer literate with a sound working knowledge of Microsoft Office including Excel
• Ability to manage audio‑visual equipment required for educational purposes
• Knowledge & understanding of doctors in training

Additional

• Ability to change duties at short notice
• Flexible & reliable
• Professional approach & appearance
• Ability to travel locally, regionally & nationally in accordance with the demands of the role

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust

Address

£27,485 to £30,162 a yearper annum, pro rata

Contract

Permanent

Working pattern

Full-time,Part-time,Job share,Flexible working

Reference number

302-25-7662941CPR-A

Job locations