Medical Education Administrator/GP

Katalysysts Consulting; Swindon; On-site; GBP 24,000 - 27,000; Part time

Job summary

A local NHS trust in Swindon is seeking a proactive administrative support for the Medical Education team, part-time (18 hours/week). Essential qualifications include 4 GCSEs and relevant diploma-level knowledge. Experience with Microsoft Office is crucial. The role supports GP education through various administrative tasks and liaises with trainees. This position offers £24,937 to £26,598 per year, pro rata.

Qualifications

• Good level of education – 4 GCSEs or equivalent including English language.
• Diploma-level qualification in a relevant subject or equivalent knowledge and experience.

Responsibilities

• Provide administration support to the GP Training Manager and Deputy Post Graduate Manager.
• Monitor and respond to queries from trainees in a timely and efficient manner.
• Support the Medical Education Deputy Manager and GP Training Programme Manager.

Skills

Good knowledge of Microsoft Word

Good knowledge of Microsoft Excel

Good knowledge of Microsoft PowerPoint

Good knowledge of Microsoft Outlook

Experience of team working

Education

4 GCSEs or equivalent including English language

Diploma-level qualification in a relevant subject

Job description

Job Summary

Part Time - 18 hours per week (wed, thu, fri). The Medical Education team are seeking a driven and proactive individual to provide administrative support to the Associate PG Dean (GP) and GP Education Manager in supporting the training requirements of GP medical education. The Successful candidate will work with the Medical Education deputies (GP & PGME) to ensure the delivery of effective GP & Post Graduate Education and will support the organisation of in‑house teaching programmes for GP/foundation doctors and internal medical trainees through liaison with relevant leads. They will also oversee the administration of regional teaching days, working with Health Education SW and the Training Programme Directors (TPDs).

Main duties of the job

• To support the Medical Education Deputy Manager and GP Training Programme Manager to administer the department‑led postgraduate and GP courses held both within the Trust and externally.
• Monitor and respond to queries from trainees in a timely and efficient manner. This can be face‑to‑face enquiries or via the relevant mailboxes.

About Us

Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined‑up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.

Details

Date posted: 05 November 2025

Pay scheme: Agenda for change>

Band: 3

Salary: £24,937 to £26,598 a year Per annum, pro rata

Contract: Permanent

Working pattern: Part‑time

Reference number: 249‑7489827

Job locations: Great Western Hospital, Marlborough Road, Swindon, SN3 6BB

Job Description

• Have an understanding of and the ability to access and input into various electronic PG and GP training systems such as e‑portfolio / Horus etc.
• Provide administration support to the GP Training Manager and Deputy Post Graduate Manager.
• Engage with, and support the wider Academy administration team on the reception desk.

Essential Qualifications

• Good level of education – 4 GCSEs or equivalent including English language.
• Diploma‑level qualification in a relevant subject or equivalent knowledge and experience.

Experience

• Good knowledge of Microsoft Word, Excel, PowerPoint & Outlook.
• Relevant experience of administrative or PA/Secretarial post.
• Experience of working in a busy environment.
• Experience of team working.

Desirable

• Experience of working in the NHS.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

Employer details

Employer name: Great Western Hospitals NHS Foundation Trust

Address: Great Western Hospital, Marlborough Road, Swindon, SN3 6BB

Employer's website: https://www.gwh.nhs.uk/