Maternity Quality and Safety Team Administrator

Hampshire Hospitals NHS Foundation Trust; Basingstoke; On-site; GBP 25,000 - 30,000; Part time

Job summary

A leading healthcare provider in Basingstoke is looking for a Maternity Quality and Safety Team Administrator to assist in quality assurance tasks and record management. This role requires strong IT skills and the ability to work independently. Previous NHS experience is preferred. Join a team that is dedicated to providing excellent patient care and promoting safety standards in maternity services.

Qualifications

• Must have previous experience within the NHS.
• Experience in an administrative or clerical role is required.
• Knowledge of multiple hospital or NHS systems is necessary.

Responsibilities

• Assist and support the Quality Assurance Matron for national assessments.
• Organize and co-ordinate receiving and storing maternity records.
• Create agendas and compile minutes for governance meetings.
• Manage the diary of the Quality Assurance Matron.

Skills

Strong IT skills

Ability to work independently

Team collaboration

Proficiency in Microsoft Office

Education

Maths and English GCSE to grade C or equivalent

Level 3 study in a related subject

Business administration training

Job description

Maternity Quality and Safety Team Administrator

Go back Hampshire Hospitals NHS Foundation Trust

The closing date is 28 November 2025

We are looking for a conscientious, hard working individual to work within our quality and safety team in maternity. The post holder should have strong IT skills and be able to use multiple systems. They should be motivated and able to work independently.

You must be available to work 3 days per week, one of which must be a Friday.

Main duties of the job

• Assist and support the Quality Assurance Matron and wider team for national assessments including Care Quality Commission (CQC), Ockendon and NHSR; collating the relevant evidence and updating action plans.
• To be responsible for the organising and co-ordination of receiving and storing maternity records for audit and incident investigation purposes.
• Checking and updating the local incident database of cases pending review.
• Organise and distribute papers and invitations for panel review, incident review meetings and other key events e.g Clinical Governance and Safety Champions.
• Create agendas and compile minutes for key governance meetings.
• Be responsible for the collation and organisation of evidence relating to incident investigations and action plan follow up.
• Manage the diary of the Quality Assurance Matron.
• To be responsible for the collation of the monthly data requests.
• Assisting with the general day to day running of the service by checking the shared email account, answering telephone enquiries, photocopying, ordering stock and collecting notes.
• Maintain a high level of confidentiality and show compassion to women in challenging situations.

About us

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Tackling Climate Change: Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, search HHFT Climate Action or [e-mail].

Job responsibilities

For more information please contact Jo Holland on [e-mail]

Please see attached JD and Person Specification.

Person Specification

Education and Training

• Maths and English GCSE to grade C or equivalent
• Level 3 study in a related subject
• Business administration training

Experience and Knowledge

• Previous experience within the NHS
• Experience in an administrative or clerical role
• Knowledge of multiple hospital or NHS systems

Skills and Ability

• Ability to use a number of different computer systems including Microsoft Office
• Ability to work cohesively within a team
• Able to prioritise own workload and work independently

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Hampshire Hospitals NHS Foundation Trust

Address

Basingstoke and North Hampshire Hospital