Materials Management Assistant

North Bristol NHS Trust; Bristol; On-site; GBP 20,000 - 28,000; Full time

Job summary

A healthcare organization in Bristol is seeking a Materials Management Assistant to ensure efficient replenishment of hospital supplies. The role involves working in busy clinical environments, generating orders, and maintaining optimal stock levels. The ideal candidate should have GCSE qualifications in English and Mathematics, with experience in supply chain and good communication skills. Flexibility in working hours is required.

Qualifications

• Experience in an office environment.
• Supply chain experience.
• Experience in a customer-facing role (retail, hospitality, etc.).
• Knowledge of supply chain principles.
• Flexible approach to working hours and location.

Responsibilities

• Generate orders based on established PAR levels.
• Check and unpack deliveries.
• Ensure cleanliness and upkeep of storage areas.
• Work across the NBT site in several different locations.
• Liaise with a wide range of hospital staff and external suppliers.
• Problem-solve to maintain supply throughout the year.

Skills

Good communication skills

Problem-solving skills

Numerical skills

Ability to work with own initiative

Good time-management skills

Attention to detail

Strong team ethic

Education

GCSE/O level in English and Mathematics

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Job Overview

North Bristol NHS Trust are seeking to appoint a Materials Management Assistant. You will be predominantly on your feet in busy clinical environments, working as part of a team to manage the replenishment of a wide range of hospital consumables.

Responsibilities

• Generate orders based on established PAR levels.
• Check and unpack deliveries.
• Ensure cleanliness and upkeep of storage areas.
• Work across the NBT site in several different locations.
• Liaise with a wide range of hospital staff and external suppliers.
• Problem‑solve to maintain supply throughout the year.

Key Duties (Detailed)

• Replenish goods at ward, theatre and departmental level using bar‑code systems and adhere to PAR levels.
• Assist trust clinical staff and local budget holders with maintaining optimum stock levels.
• Establish clear priorities, highlight trends, initiate corrective action and carry out special exercises as required.
• Report all exceptions to the Supply Chain Analyst.
• Adhere to the scanning schedule issued by the Supply Chain Analyst.
• Maintain and update labelling and records electronically and physically.
• Support e‑procurement implementation, including electronic catalogues and inventory management.
• Ensure timely and accurate deliveries and professional storage.
• Provide monthly stock count figures to all requisition points as required.
• Maintain cleanliness of storerooms and dispose of waste appropriately.
• Process purchase orders and assist with the purchasing process.
• Assist with record maintenance and provision of statistical information.
• Answer the telephone, take messages and act as appropriate.
• Attend team meetings and feedback sessions.
• Interact regularly with the AGV system to ensure service continuity.
• Log expired and wasted stock with value recorded as applicable.
• Resolve day‑to‑day materials management queries from wards and departments.
• Chase outstanding orders by liaising with procurement or suppliers.
• Operate office equipment appropriately.
• Ensure all goods ordered are on EROS and procure through appropriate channels.
• Move to new areas of responsibility as directed by the Supply Chain Analyst.
• Process stock requisitions and returns using the purchasing system.
• Provide high‑quality materials management service to meet service level targets.
• Understand the processes followed by the Materials Management Service in all departments.
• Comply with statutory regulations and standing financial instructions.
• Undertake any other assignments allocated.
• Provide cover for other Materials Management Assistants when required.

Qualifications & Experience

• Educated to GCSE/O level in English and Mathematics.
• Experience in an office environment.
• Supply chain experience.
• Experience in a customer‑facing role (retail, hospitality, etc.).
• Knowledge of supply chain principles.
• Good communication skills.
• Ability to work with own initiative.
• Good time‑management and organisational skills.
• Numerical skills.
• Problem‑solving skills.
• Proficient with PC and Microsoft Office (Word, Excel, Outlook).
• Strong team ethic.
• Flexible approach to working hours and location.
• Attention to detail.

Shift Details

Shifts will be allocated to cover the service hours of 07:00 to 17:00, Monday to Friday; applicants must be available to work any 7.5‑hour shift within those hours.

Contact

For further information or informal discussions, please contact Will Brookes, Service Manager – [e-mail].

Person Specification – Shortlisting Criteria

• Educated to GCSE/O level.
• Experience of working in an office environment.
• Experience working in supply chain.
• Customer‑facing experience (retail, hospitality).
• Knowledge of supply chains.
• Good communication skills.
• Ability to work independently.
• Good time management and organisational skills.
• Numerical skills.
• Problem‑solving skills.
• Proficient with PC and Microsoft Office.
• Strong team ethic.
• Flexible to working hours and location.
• Attention to detail.

Equality, Diversity and Disability

North Bristol NHS Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We welcome applicants from all under‑represented groups. We do not reimburse travel expenses for interview attendance. If you meet the requirements of the Disability Act / Two‑Ticks scheme and require further support or advice, please contact tel [phone]. Strict pre‑employment checks are undertaken on all successful applicants prior to commencement.

Posting Closure

If you have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume your application has been unsuccessful.