MAS Administrative Assistant (Part-Time, Fixed-Term)

University of Nottingham; Nottingham; On-site; GBP 25,000 - 29,000; Part time

Job summary

A leading educational institution in Nottingham seeks an Administrative Assistant to provide support in Group Operations, including financial and project administration. The ideal candidate will have GCSEs in Maths and English, and experience in an administrative environment. This part-time role offers competitive pay and is a fixed-term contract until August 2026.

Qualifications

• Experience in an office/administrative environment.
• Experience in building and maintaining working relationships.
• Ability to work independently on tasks.

Responsibilities

• Provide administrative support in all areas of Group Operations.
• Support an intra-disciplinary team of researchers and engineers.
• Monitor financial budgets and assist in project administration.

Skills

Organisational skills

Communication skills

Time management skills

Microsoft Office suite skills

Education

GCSEs in Maths and English at Grades A-C/9-4

Vocational qualification (NVQ Level 2 in Administration)

Job description

Area

Engineering

Location

Jubilee Campus

Salary

£25,073 to £28,108

Closing Date

Tuesday 18 November 2025

Reference

ENG220525

The Mechanical and Aerospace Systems Group is looking for an Administrative Assistant to provide administrative support in all areas of Group Operations, specifically financial, project and general administrative support. The role holder will be based in the Mechanical and Aerospace Systems Research Group, supporting an intra-disciplinary team of researchers, engineers, technicians, support staff and academics who work together to deliver research from fundamental to high level technology readiness levels.

Your Experience and Qualifications

You should have GCSEs in Maths and English at Grades A-C/9-4 or a Vocational qualification (NVQ Level 2 in Administration) or equivalent and experience of an office/administrative environment, or previous work experience in a relevant role.

You should also have experience in the following:

• Organisational, communication, time management and Microsoft Office suite skills.
• Building and maintaining working relationships within a diverse group of internal and external stakeholders.
• Working independently on tasks whilst being able to escalation when appropriate.

The ideal candidate will also have experience in monitoring financial budgets, minute taking, and research project administration.

Working Conditions

Hours of work are part time (21.75 hours per week). The role is a fixed term contract until 31 August 2026. Requests for secondment from internal candidates may be considered on the basis that prior agreement has been sought from both your current line manager and the manager of your substantive post, if you are already undertaking a secondment role.

Please contact Hadrian Moran ([e-mail]) for any informal queries. Please note that applications sent directly to this email address will not be accepted.

Equality, Diversity and Inclusion

Our university is a supportive, inclusive, caring and positive community. We welcome those of different cultures, ethnicities and beliefs – indeed this very diversity is vital to our success, it is fundamental to our values and enriches life on campus. Visit our Equality, Diversity and Inclusion website.

We are proud to be a Disability Confident Employer (Level 2) employer. Increasing the diversity of our community is extremely important to us and we are committed to the aims of Disability Confident Scheme.

We are the first university to have achieved Athena Swan Gold Award.

To help you succeed, we published Candidate Guidance to provide support on the application and interview process.

Discover our benefits, visit Your Benefits website.

We welcome applications from UK, Europe and worldwide and aim to make your move to the UK as smooth as possible. Visit the Moving to Nottingham page for details.

This position does not fulfil the UK Visas & Immigration sponsorship criteria for Skilled Worker, therefore we can only accept applications from candidates who already have the right to work in UK.