Marketing Operation Executive

Lynton; Crewe; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic marketing firm in the United Kingdom is looking for a Marketing Operations Executive to handle logistics and administration, including purchase orders and stock management. The ideal candidate will have over 5 years of relevant experience and strong organizational skills. Responsibilities also include supporting the execution of marketing events and ensuring smooth day-to-day operations. This role offers a chance to enhance processes and collaborate across teams.

Qualifications

• Minimum 5+ years of logistics or administrative experience in an office environment.
• Experience managing purchase orders, invoices and stock control.
• Confident using Excel and other planning tools.
• Clear communicator, both written and verbal.
• Able to manage time effectively and prioritise workload.

Responsibilities

• Coordinate logistics for internal and external operations including transport, stock and supplier management.
• Raise and manage purchase orders (POs) and handle related invoicing processes.
• Manage and order marketing literature stock to ensure materials are always available.
• Book, manage and execute all logistics related to events and exhibitions.
• Work closely with sales and production teams to book demos and travel arrangements.

Job description

We are looking for a highly organised and detail-orientated Marketing Operations Executive to manage the administrative, logistical and operational aspects of the marketing function.

The role is crucial in ensuring smooth day-to-day operations including managing purchase orders and invoicing, stock control, lead processing and departmental coordination. You will also support the delivery of marketing events and exhibitions as a secondary responsibility, ensuring all logistics run efficiently and on time.

The Person

• You are highly organised: You love lists, processes and making sure every detail is taken care of.
• A multi-tasker: Comfortable juggling multiple deadlines and tasks across departments.
• Strong communicator: Clear, confident and professional.
• Process-driven: Enjoys creating and following clear processes for consistency and accuracy. You are also always looking for a way to make each process more efficient.
• A team player: Willing to jump in and help others with administrative tasks.
• Calm under pressure: Able to remain focused and composed when things get hectic.
• Problem-solver: You anticipate issues, find solutions and take initiative so events run smoothly.

Key responsibilities

• Logistics & Administration (Primary focus): Coordinate logistics for internal and external operations including transport, stock and supplier management. Maintain organised systems for document management, stock control and process tracking. Liaise with suppliers and internal departments to ensure timely delivery of materials and equipment. Monitor budgets and expenditure related to marketing operations. Act as overspill support for inbound calls and lead data entry. Support sourcing and procurement of marketing department needs e.g. photoshoots, signage etc.
• Purchase Orders and Invoicing: Raise and manage purchase orders (POs) and handle related invoicing processes, ensuring accuracy and timely submission.
• Literature and Stock Management: Manage and order marketing literature stock to ensure materials are always available for internal teams and external events. Also, control the stock levels to ensure that it is up to date at all times.
• Events & Exhibitions (Secondary focus): Book, manage and execute all logistics related to events and exhibitions, ensuring all requirements are fulfilled to a high standard for both internal and external events across the year.
• Team Collaboration: Work closely with sales and production teams to book demos out and book travel and accommodation.

Essential Experience

• Minimum 5+ years of logistics or administrative experience in an office environment
• Experience managing purchase orders, invoices and stock control
• Confident using Excel and other planning tools
• Clear communicator, both written and verbal
• Able to manage time effectively and prioritise workload

Essential Skills/Knowledge

• Organisation skills, ability to handle multiple projects
• Strong attention to detail
• Project management

Character

• Integrity
• Positive
• Quality Focused
• Reliable
• Caring