Manufacturing Plant Coordinator

Gi Group; Rugby; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent recruitment firm in Rugby is seeking a highly organised and proactive administrator for a senior administrative role. This position supports the Plant Manager and Senior Leadership Team in a busy manufacturing site, offering responsibilities in administration, supplier coordination, health & safety support, and employee engagement. The role is fixed-term for 9-12 months, requiring at least 5 years of relevant experience.

Qualifications

• Minimum 5 years' experience in a senior administrative role.
• Strong organisational and prioritisation skills.
• Excellent communication and interpersonal abilities.
• High attention to detail and a proactive mindset.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams).
• Financial awareness and confidence in managing budgets and suppliers.

Responsibilities

• Providing professional administrative support to the Plant Manager and senior team.
• Coordinating meetings, tracking actions, and managing communications across the site.
• Managing site facilities, contractors, and supplier relationships.
• Supporting health & safety initiatives, including inductions, permit tracking, and reporting.
• Leading internal communications and acting as the site's communication champion.
• Organising employee events, competitions, and recognition schemes.

Skills

Organisational skills

Communication skills

Interpersonal abilities

Event planning

Microsoft Office

Job description

Overview

Are you a highly organised and proactive administrator looking for a varied and impactful role? This is an exciting opportunity to join a busy manufacturing site and provide essential support to the Plant Manager and Senior Leadership Team.

This fixed-term position offers a chance to make a real difference in a fast-paced environment, with responsibilities spanning administration, supplier coordination, health & safety support, and employee engagement. Contract length is expected to 9-12 months.

Responsibilities

• Providing professional administrative support to the Plant Manager and senior team
• Coordinating meetings, tracking actions, and managing communications across the site
• Managing site facilities, contractors, and supplier relationships
• Supporting health & safety initiatives, including inductions, permit tracking, and reporting
• Leading internal communications and acting as the site's communication champion
• Organising employee events, competitions, and recognition schemes
• Handling onboarding logistics and supporting HR processes
• Maintaining systems for uniforms, PPE, car park permits, and visitor management
• Creating purchase orders and managing hospitality arrangements

Qualifications

• Minimum 5 years' experience in a senior administrative role
• Strong organisational and prioritisation skills
• Excellent communication and interpersonal abilities
• High attention to detail and a proactive mindset
• Experience in event planning and corporate communications
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams)
• Ability to manage confidential information with discretion
• Financial awareness and confidence in managing budgets and suppliers

Why This Role?

This is a hands-on, people-focused role where no two days are the same. You'll be at the heart of plant operations, supporting leadership and driving improvements across the site. If you thrive in a dynamic environment and love making things run smoothly, this could be the perfect fit.

Should you require any support or assistance, please contact your local Gi Group office.

Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, pledge members for Neurodiversity in business, Disability committed members, Gold status pledge members for the Armed Forces Covenant, and Bronze trail blazers for Racial Equality matters.

Gi Group of companies includes Gi Group Holdings Recruitment Ltd, Gi Recruitment Ltd, Draefern Ltd, Excel Resourcing (Recruitment Consultants) Ltd, Gi Recruitment Ltd, INTOO (UK) Ltd, Marks Sattin (UK) Ltd, TACK TMI UK Ltd, TACK International Ltd, Grafton Professional Staffing Ltd, Encore Personnel Services Ltd, Gi Group Staffing Solutions Ltd and Gi Group Ireland Ltd. Gi Group Staffing Solutions Ltd are acting as an Employment Business in relation to this role.

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