Manager - Finance & Admin

Justice and Care; United Kingdom; On-site; GBP 100,000 - 125,000; Full time

Job summary

An NGO focused on social justice in the United Kingdom seeks a Financial Operations Lead to manage financial compliance, reporting, and administration. This role includes oversight of procurement, strategic planning, and ensuring adherence to donor regulations. The ideal candidate will develop risk management strategies and supervise team compliance. Strong financial expertise and leadership skills are required.

Responsibilities

• Lead all financial operations ensuring compliance with policies.
• Prepare and review financial reports for stakeholders.
• Oversee bank reconciliations and accuracy of financial records.
• Ensure internal controls across financial functions.
• Coordinate annual audits and implement audit recommendations.
• Develop organization's financial risk assessment strategy.
• Manage the end-to-end procurement process.
• Lead overall office administration and legal compliance.
• Supervise payroll processing and benefits management.
• Provide insights for strategic decision-making.

Job description

Key Responsibilities

1. Financial Management & Reporting

• Lead all financial operations of JCBD, ensuring compliance with JCUK policies, donor regulations, and Bangladesh statutory requirements.
• Prepare and review monthly, quarterly, and annual financial reports for internal and external stakeholders.
• Oversee bank reconciliations, ledger accuracy, and maintenance of financial records.
• Ensure appropriate internal controls and segregation of duties across financial functions.
• Report multi-currency reports (USD/GBP/BDT/CHF), including transfers, conversions, and reconciliations.
• Coordinate annual audits, facilitate external auditor queries, and ensure timely implementation of audit recommendations.
• Develop organization's financial risk assessment and mitigation strategy.

2. Budgeting, Forecasting & Donor Compliance

• Lead the preparation and monitoring of annual organizational and individual project budgets.
• Develop quarterly and annual cash call forecasts and expenditure projections in collaboration with program leads and JCUK Finance.
• Ensure donor-specific compliance, eligible cost verification, and adherence to approved budgets.
• Support program teams in donor proposal development, budget revisions, and financial reporting.
• Analyze burn rates, variances, and recommend cost‑effective resource utilization strategies.
• Ensure Budgetary control in coordination with the program leads.

3. Procurement & Asset Management

• Manage the end‑to‑end procurement process in line with JCBD and donor procurement policies.
• Review purchase requisitions, quotation comparisons, and vendor selection documentation.
• Maintain and update the fixed asset register; ensure asset tagging, tracking, and disposal as per policy.
• Oversee logistics, fleet management, and office maintenance to ensure smooth operations.

4. Administration & Operations

• Lead overall office administration, including lease agreements, utilities, insurance, and service contracts.
• Oversee administrative systems to support effective program delivery and compliance.
• Ensure all legal and regulatory documents (NGOAB, RJSC, tax, VAT, etc.) are maintained and renewed on time.
• Liaise with banks, government agencies, vendors, and other external stakeholders as required.

5. Human Resources & Compliance

• Supervise payroll processing, tax deductions, benefits management, and staff reimbursements.
• Maintain HR records, leave management, and personnel files in compliance with labor law and JCUK HR policies.
• Support recruitment, onboarding, performance appraisal coordination, and staff development planning.
• Promote a culture of integrity, accountability, and safeguarding within the workplace.

6. Strategic Planning & Capacity Building

• Provide financial and administrative insights to the Country Director for strategic decision‑making.
• Contribute to organizational risk management, policy development, and internal capacity strengthening.
• Build capacity of finance, admin, and program staff on compliance, budgeting, and reporting.
• Participate actively in senior management discussions and contribute to overall organizational strategy.