Manager, Facilities Projects & Scheduling, EMEA

Vantage; Newport; On-site; GBP 60,000 - 90,000; Full time

Job summary

Vantage is seeking a Facilities Project & Scheduling Manager to report to the Campus Director, Site Operations. You will plan and schedule maintenance and project activities across the campus, ensuring delivery of services and strong communication with customers and delivery teams.

You will lead CMMS data management, prioritize campus activities, and collaborate with stakeholders to optimize schedules and resources for complex data‑center environments.

Qualifications

• Bachelor’s degree in engineering or project management or equivalent with 3+ years’ experience.
• Experience with CMMS programs (e.g., ServiceNow) a plus.
• Experience in planning and scheduling of maintenance activities, HVAC, and electrical.

Responsibilities

• Plan and deliver all campus maintenance and projects supporting critical infrastructure and customers.
• Act as the key contact for Customer Engagement and Delivery teams to ensure quality execution of projects.
• Lead the campus in CMMS data management and asset information updates.
• Coordinate prioritization and communication of all campus planned activities.
• Coordinate with project teams to ensure retrofit staffing and schedules meet portfolio needs.

Skills

Maintenance planning

CMMS

Project scheduling

Stakeholder coordination

HVAC & electrical

Communication

Education

Bachelor’s degree in engineering or related field

Tools

ServiceNow

CMMS software

Job description

About Vantage

Vantage powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Site Operations Department

The Site Operations Department is responsible for the overall health of all mechanical and electrical systems, building maintenance, and performance of all data modules in our data centers. This Site Operations team is the face of Vantage to our customers and the guarantee of business continuity and excellence of Operations of our campus as well as the performance of our customer installations. Our culture expects and rewards team performance that engages directly with the customers and the facility infrastructure.

Position Overview

Reporting to the Campus Director, Site Operations, Facilities Project & Scheduling Manager responsible for planning and scheduling of maintenance and project activities on campus. The role plays a key part in ensuring the delivery of Vantage services at site

Essential Job Functions

• Partnering with onsite and central teams, the FPS is responsible for the planning and delivery of all campus maintenance and projects supporting critical infrastructure and customers


• Act as the key contact for Customer Engagement and Delivery teams to ensure the quality execution of projects and the transparent communication of relevant maintenance activities


• Lead the campus in the application of Computerized Maintenance Management System (CMMS) asset related data and changes


• Work with all stakeholders to ensure the appropriate prioritization and communication of all campus planned activities.

Key Responsibilities / Duties

• Manage the flow of all maintenance work orders by working with Data Centre Operations teams and vendors. Be responsible for the planning and scheduling of resources and parts needed to perform maintenance activities.


• Collaborate with facility management in the development and maintenance of schedules and resource levelling by utilizing the site Computerized Maintenance Management System (CMMS) program.


• Establish and maintain CMMS equipment files, parts inventory, equipment bill of materials, and preventative maintenance schedules.


• Manage and prioritize a portfolio of projects at a multiple building data centre site. This includes intake, prioritization, and coordination of Project Schedules with other campus-related activities


• Manage project and portfolio experience with cross-functional communication, delegating tactical communication to the delivery team as applicable


• Manage individual maintenance and projects activities as required to support prioritizing workloads, as the portfolio necessitates to properly sequence activities for all site projects, regardless of size


• Coordinate with internal and external stakeholders to ensure the retrofit team staffing model supports retrofit portfolio needs


• Represent site for programs, standards, and processes through holistic retrofit lifecycle


• Monitor risks and negative trends relative to optimized delivery of goals and collaborate with Delivery Project Managers to mitigate risks (Financial, Schedule, Safety, and Quality)


• Coordinate efforts of a project team including Project Controls, Safety, Quality Assurance/Control, Scheduling, Engineering and other cross functional partners to ensure successful delivery of projects


• Ensure execution of commissioning process leveraging Quality Assurance/Quality Control (QA/QC) resources and commissioning agents as applicable


• Ensure execution of all document turnover including accurate record drawing, owners manuals, asset information, etc

Job Requirements / Qualifications

• Bachelor’s degree in technical field such as engineering or project management or equivalent with 3+ years’ experience


• Experience with third-party CMMS programs (e.g., Service Now) a plus


• Experience in planning and scheduling of maintenance activities, HVAC, and electrical.


• Ability to develop long-term strategic maintenance plans and forecasts.


• Ability to communicate with internal customers, external parties, and address any issues.


• Excellent collaboration, problem-solving, and communication skills.


• Familiarity with relevant regulations and standards in facility management within the operations sector.


• Excellent planning and organization skills with the ability to manage conflicting priorities and meet tight deadlines


• Ability to lead and engage people in a fast-changing environment to achieve results through others.


• Ability to build strong relationships with a diverse range of stakeholders, influencing and negotiating at the most senior levels


• Potential employees must complete a background check successfully

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Vantage is an Equal Opportunity Employer.

Vantage does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage.